Understanding Document Type Constants
Document types are used in the software to specify particular types of transactions. You define the characteristics of document types in the Document Type Maintenance program (P40040). The document type constants defined in this program affect all software transactions. The order type for each of the document types must be defined so that the system knows how to process the activity for it. For example, the document type for a manufacturing work order can be set to WO for the correct transactions that relate to the processing of a manufacturing work order.
To differentiate the various work order document types from each other, you assign a specific order type to each work order document type. For example, a manufacturing work order is associated with order type 02.
The order type values for work order processing are stored in the UDC table 48/OT (Order Type) and are hard-coded:
Document Type |
Order Type |
|---|---|
Manufacturing Work Order |
02 |
Manufacturing Rework Work Order |
03 |
Equipment Work Order |
04 |
Service Order |
05 |
Warranty Claim Order |
06 |
Supplier Recovery Order |
07 |
Engineering Change Order |
08 |
Engineering Change Request Order |
09 |
Real Estate Management |
10 |
ETO Summary Order |
11 |
Rate Schedule |
12 |
Each type of work order is designated by a specific work order type. If you have existing records in the Document Type Master table, these records now require a specific value in the Work Order Type field. You run the Convert F40039 to ERP 9.0 program (R31P40039) only once to enter the desired values in this field. You determine the values entered in the processing options. Depending on which systems you use, you complete the fields on the appropriate tabs. For example, you complete the fields on the Manufacturing tab for manufacturing work orders. You can run this program in either proof mode or final mode.
Different work orders have to be designated by different document types. For example, if manufacturing work orders have document type WO, equipment orders have to be assigned a different document type. To ensure that the different types of work orders have unique document types, you run the Order Type Conversion program. You use the data selection to define which orders in the Work Order Master File table (F4801) need to be converted. The program assigns new document types to work orders based on the definition in the processing options.