Entering Purchase Orders for Style Items

Access the Order Detail form.

To enter purchase orders for style items:

1. Enter the order header information required for the order.

   See "Entering Order Header Information" in the JD Edwards EnterpriseOne Applications Procurement Management Implementation Guide.

2. On the Style tab, if you are using a collection with your order, complete the following fields:

   • Collection

     Enter a code that represents a coherent assortment of items introduced at the same time mostly for one brand (manufacturer), season, year, and market. You must enter a value from the Collection Header table (FCW06).

     When you enter the collection, the remaining field values are automatically populated based on that collection.

   • Season Code

     Enter a code that specifies the season for which the collection is being manufactured.

   • Season Year

     Enter a code that specifies the year of manufacture of the collection.

   • Price Effective Date

     Enter a date that determines the applicable price for the collection.

   Optionally, you can prepopulate the collection fields based on processing option settings.

   Note: You must enter a valid combination of collection, season code, and season year or you will receive an error. Also, if you have the Validate Items Against Collection processing option for the Purchase Orders program set to 1 or 2, the Collection field is a required field and you will receive an error if you leave it blank.

3. Enter the style item information, such as the quantity and item number, on the first line and then exit the row.

   When you exit the row, the system displays the Matrix Entry form (WCW10B).

   Note: You can enter the style item root level 0 in the Item Number column or be as specific as you would like. For example, you could enter JEA and Matrix Entry will display all of the colors and sizes of jeans. Or you could enter JEA.BLK and matrix entry will display all of the sizes for black jeans.
   Note: If the JD Edwards EnterpriseOne Procurement Management system is integrated with the Composite Application Framework, you can view the availability of a style item. To view the style item availability, select the row for the style item and review the item availability information in the Style Item Availability subform.
   Note:

   Instead of a style item number, you can also enter a collection template name in the Item Number column. The appropriate symbol must precede the collection template in order for the system to recognize it. This symbol is specified in the Prefix for Collection Templates processing option for the Purchase Orders program.

   If you enter a collection template in the Item Number column, then the system retrieves all of the style items associated with that collection template and automatically populates the lines in the Matrix Entry form with these items.

4. Enter the order quantity by attribute for each style item in the matrix.

   If you have the processing option for Matrix Entry set to automatically split quantities, then the quantities are already entered for each of the child style items based on the quantity you entered in the Total Quantity field. The quantities are split according to the size split set up for the matrix grid used by that particular style item. You can manually override these quantities if you have the processing option in Matrix Entry set to allow this.

   See Setting Processing Options for Matrix Entry (PCW10).

   Note:

   The Total Original Quantity field at the bottom of the form displays the original quantity that you entered on the purchase order line. The Total Selected Quantities field reflects the total quantities that you have entered in Matrix Entry. Use these fields to ensure that you are maintaining the original quantity entered. If the Total Selected Quantities is not equal to the Total Original Quantity, then you receive an error when you attempt to create the order.

   Also, if you do not enter a quantity on the purchase order line, then the Total Original Quantity field is hidden on the Matrix Entry form. Thus, the system does not perform any quantity balancing.

   Note:

   The system displays the Omit Zero Quantities check box on the Matrix Entry form if you set the Availability processing option of the Matrix Entry program (PCW10) as Y.

   If you select the Omit Zero Quantities check box, the system displays the style items with zero on-hand quantity in gray color font and you cannot enter the quantity for those items. Additionally, if the on-hand quantity of all the style items in a row is zero, the system does not display that row.

   If the Splitting Code processing option for the Matrix Entry program is set to automatically split quantities, then the system splits the quantity among the style items with available on-hand quantity.

5. Once you have finished entering all of your desired quantities, click OK.

   New lines are added to the purchase order to reflect the quantities ordered for each of the child style items.

6. To add additional lines corresponding to another style item, enter the style item information or collection template name on the first empty line, and then exit the row.

7. Click OK.

   New lines are added to the purchase order to reflect the quantities ordered for each of the child style items.

8. Click OK on the Order Detail form and then click Cancel.