Purchase Order Entry and Collections

The Purchase Orders program supports entry of purchase orders for style items by collection and collection template. You set processing options on the Style tab of the Purchase Orders program to facilitate the automatic use of collections at purchase order entry.

You can enter a collection on the purchase order header and validate all of the style items on the order to verify that they are part of the collection. The validation is driven by a processing option setting.

You can also use collection templates to simplify purchase order entry. When you attach a collection template to the purchase order, all of the style items for that collection template automatically populate the lines in the Matrix Entry form. You can then just enter the desired quantity for each of the style items.

The collection template is not dependent on the collection fields on the Style tab of the purchase order header. You can specify any collection template regardless of the field values on the Style tab.

Within the Purchase Orders program, you can use a collection template by selecting Style Templates from the Form menu to call the Style Templates program (PCW43). You select a collection template on the Collection Template Search & Select form (WCW43A) and the collection template is passed to the Matrix Entry form for processing.

For the Purchase Orders program, you can also enter a collection template name in the purchase order detail line instead of a style item number. The appropriate symbol must precede the collection template in order for the system to recognize it. This symbol is specified in the Prefix for Collection Templates processing option for the Purchase Order Entry program (P4310). For example, if the prefix symbol is % and the collection name is Fall, then you enter %Fall.

When you access the Matrix Entry form from the Work with Order Headers form, you can modify only the existing style end items on the order.