Purging Data
You run the F4301 Purchase Order Header Purge program (R4301P) to remove records from the Purchase Order Header (F4301) and Purchase Order Header Style Items Tag File (F41F301T) tables and archive the deleted records. The F4301 Purchase Order Header Purge program is typically run at the end of the purchase order process to clean up the purchase order tables.
Before you run the F4301 Purchase Order Header Purge program, you should run the Detail (F4311) Purge program (R4311P). If the Purchase Order Detail File table (F4311) is not purged first, then the system does not delete the record. You can check the records that are not deleted in the Purchase Order Receiver File table (F43121). If the record is fully paid, then it is eligible for deletion.
To be eligible for record deletion, purchase orders must meet the following criteria:
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Next status of 999.
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No open quantities or amounts.
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No purchase order lines in receipt routing.
Header records can be purged if no detail records exist.
You set the Archive F41F301T Table Name processing option on the Process tab of the F4301 Purchase Order Header Purge program to archive the deleted records.