User-Defined Codes for Work Orders

Many fields throughout JD Edwards EnterpriseOne Shop Floor Management accept only user-defined codes (UDCs) for work orders. You need to define these UDCs for manufacturing work orders.

UDCs are stored in tables by system and code type. For example, system 31, type OS represents JD Edwards EnterpriseOne Shop Floor Management and a UDC called operation status. To set up operation status codes for work orders, use the User Defined Codes program (P0004A). If you enter an operation status code on another form that you did not identify as an operation status code in the User Defined Codes program, the system displays an error message. For example, in the Operation Status Code field, you can enter only those codes that exist in UDC 31/OS.

You can access all codes through a single user-defined code form. You can access the UDC form by entering UDC in the fast path. After you select a UDC from a menu, you can change the values in the System Code and User Defined Code fields to access another UDC table. The system stores UDCs in the User Defined Codes table (F0005).

This table describes the UDCs for work orders:

User-Defined Code	Description
Work Order/ECO Type (00/TY)	Work Order/Engineering Change Order (ECO) type codes indicate the classification of a work order. For example, rework orders might be type R, and design orders might be type D.
Work Order Priority Code (00/PR)	Work order priority codes indicate the priority of a work order in relation to other work orders. These codes are for reference only and do not affect the scheduling or planning of work. Do not use these codes as the formal priority system.
Work Order Status Code (00/SS)	Work order status codes describe the status of an order or the current step in the process of implementing a work order. You can prevent certain transactions from occurring, based on the status of a work order. For instance, the system can hold work orders for which the status indicates that they are pending approval or quality inspection, and release work orders that have status codes indicating that they have been approved or have passed quality inspection. You can also set up the system to automatically update the work order status code when you enter issue and completion transactions.
Phase and Matter Codes (00/W1)	Phase and matter codes indicate the implementation phase of the work order. You can use phase and matter codes to group families of orders for project management, cost accounting, and inquiry purposes. For example, if inspection on the internal parts of a product is not possible beyond a certain point in its production, you can divide the routing into phases. You can then use the phase code to indicate the availability of the product for the next level of inspection.
Work Order Category Codes (00/W2 and 00/W3)	Work order category codes can represent any category or description by which you want to group work orders for project management, cost accounting, or reviews. For example, you can set up one category code to represent types of problems that you might encounter during the work order implementation, such as improper startup or inadequate maintenance, and another code to represent locations in which the work is taking place.
Operation Status (31/OS)	Work order operation status codes indicate the progress or status of an order during the steps that you follow in a particular operation. For example, you can set up codes to indicate whether materials have been received or work has begun at a particular operation. This code enables management to monitor the progress of operations that have longer run times, or shop floor personnel to indicate when items are ready to move to the next operation.
Document Type (00/DT)	Document type codes categorize information throughout the JD Edwards EnterpriseOne systems. You can specify up to 12 document types to use for work orders and rates in supply and demand calculations by entering them in the processing options for the Supply/Demand Inclusion Rules program (P34004) in Material Planning. Manufacturing Accounting uses the document type to match the orders to the document types that are defined in the Automatic Accounting Instructions (AAIs) when you post journal entries to the general ledger. You can use the document type codes to categorize work orders by document type. For example, you can define document type codes to indicate rework orders, prototype orders, or repair orders. If you do not specify a document type on a new work order, the system enters a document type of WO (Firm Work Order). In the Codes field, enter the two-character document type code for which you want the system to track lot quantities. For example, enter OP to enable the system to track lot quantities for all purchase orders.
Order Type (48/OT)	Order type codes enable you to distinguish each work order record in the Work Order Master File table (F4801) from other records with different work order types. For example, you do not use the same document type and work order type to represent both an equipment work order and a manufacturing work order. The relationship between the document type and its related order type is defined in the Document Type Maintenance program (P40040).
Unit of Measure (00/UM)	Unit of measure codes must be assigned to each item that you purchase, issue, manufacture, or sell. Each item can have as many as eight units of measure, but one must be identified as the primary unit of measure. You must also set up the conversion tables after you have set up all unit of measure and potent unit of measure codes. Potent units are units of measure for items with potency. The potent units always have a comparable code in UDC 00/UM. For example, if the company uses potency and measures product in gallons, you set up a code such as GA for gallon and a potent unit code such as GP for the potent gallon. When you set up potent units, you must enter P in the Special Handling Code field. When the system creates commitments for an item that is set up with a potent unit of measure, it converts the quantity to the primary unit of measure. For example, if you issue product in GP (potent gallons), the system converts it to the primary unit of measure of GA (gallons).