Cycle Billing Journal Entries

This table describes the general ledger accounts and corresponding entries for cycle billing stock items:

Program	General Ledger Account	AAI	Debit Entry	Credit Entry
Load Confirm	Inventory In-Transit	4241	410
Load Confirm	Inventory	4240		410
Cycle Billing	Deferred COGS	4221	410
Cycle Billing	Inventory In-Transit	4241		410
Cycle Billing	Unbilled Accounts Receivable	4232	990
Cycle Billing	Deferred Revenue	4231		990
Update Customer Sales	COGS	4220	410
Update Customer Sales	Deferred COGS	4221		410
Update Customer Sales	Deferred Revenue	4231	990
Update Customer Sales	Revenue	4230		990
Update Customer Sales	Unbilled Accounts Receivable	4232		990
Invoice Post	Accounts Receivable	NA	990

Note these exceptions:

• If load confirmation and delivery confirmation occur at the same time (that is, the inventory is never considered to be in transit), then the Transportation Load Confirmation program (P49640) does not create journal entries. The R49700 program credits the Inventory account instead of crediting Inventory In-Transit entries.

• If the P49640 program prints a primary invoice:

  The system does not generate deferred journal entries. The system generates non-cycle billing journal entries.

After you process orders through load confirmation and perform billable and payable freight calculations, the orders advance to cycle billing status. Depending on whether you have printed invoices with the delivery documents, the R49700 program processes order lines in the following way:

• If a sales order line has been invoiced:

  The R49700 program changes the status of the sales order line to indicate that it is not to be included in periodic invoicing. The system advances the order line to the Update Customer Sales status.

• If a sales order line has not been invoiced:

  The R49700 program checks the invoice cycle preference or the processing option, and calculates the scheduled invoice date. When you run the R49700 program in final mode, the program updates the F49211 table with the invoice cycle and scheduled invoice date. It also changes the status of the order line to indicate that it is to be included in periodic invoicing. The program writes deferred accounting entries for order lines that are to be invoiced on a future date.