Understanding Direct Ship Orders
A direct ship order is the sale of an item that you purchase from a supplier, who then sends the item directly to the customer. The quantity and item information of a direct ship order do not affect inventory.
When you enter a direct ship order, the system simultaneously creates a sales order for the customer and a purchase order for the supplier. The purchase order alerts the supplier to ship the item directly to the customer. If you activate the Commit to Quantity 1 or Quantity 2commitment processing option in the P4210 program, the system does not create a purchase order, even if you use the nonstock line type that you have set up for direct ship orders. When you release a sales order against the direct ship quote, the system creates a purchase order.
When you set up line types for direct ship orders, you must define the inventory interface for direct ship orders as D and select the Edit Item Master for Non-Stock Item option. During direct ship order entry, the system verifies the item number in the Item Branch File table (F4102) and the cost and price information in the Item Cost File (F4105) and Item Base Price File (F4106) tables. However, the system does not create inventory commitments or perform availability checks.
The program creates records in these tables:
Sales Order Header File (F4201).
Sales Order Detail File (F4211).
Purchase Order Header (F4301).
Purchase Order Detail File (F4311).
When you change information on either the sales order or the purchase order, the system updates the corresponding order with this information:
Promise date.
Quantity ordered.
Primary unit of measure (changes purchasing unit of measure).
Weight and volume (when a change is made to quantity).
Unit price.
You enter a direct ship order in the same manner that you enter a regular sales order. You can use the Direct Ships, Create Direct Ships, or Update Direct Ships selections on the Sales Order Processing menu (G4211).