Understanding the Audit Log

The JD Edwards EnterpriseOne Sales Order Management system provides a method of reviewing and tracking manual changes that have been made to an order. Provided that you have activated the appropriate processing options, the system creates a revision for every manual change that you make to sales order information and enables you to review information about the changes when you access the Order Revision History program (P42420). You can review the revision number during order entry. The system creates a new revision number each time a user changes an order. You can access the Order Revision History program when you are working with these programs:

• Sales Order Entry (P4210).

• Shipment Confirmation (P4205).

• Held Order Release (P43070).

• Backorder Release (P42117).

• Sales Order Speed Status Update (P42040).

The Order Revision History program provides these types of information about an order:

• Revision number.

• Whether approval processing is required, and if so, the status of the order.

• Reason for the revision.

• Date and time when the revision was made.

• Who made the revision.

• Items that are on the order and associated item information.

• If you use taxed prices, the system displays either the domestic or foreign fields as read-only on the Order Revision History form:

  • Taxed Unit Price

  • Foreign Taxed Unit Price

  • Taxed Extended Price

  • Foreign Taxed Extended Price

The system also creates an audit log for the change. The system stores information about all changes in the Audit Log Transaction table (F42420). The audit log contains information such as the user ID of the person who made the change and a reason code that describes why the change was made, if you have set the processing option accordingly.

Although you can track changes for most of the customers, you may want to bypass the generation of the audit log for specific customers by setting the Bypass Audit Logging option on the Billing Information form.