Understanding Invoice Matching

Companies must pay freight charges that are charged to them by outside carriers. Some companies also charge for freight within their company when they use their own fleet. If you have not set up a carrier for automatic payment, you must match the invoices that you receive for freight charges. When you match a freight invoice, you compare the invoice amount to the calculated charges for the shipment. Then you create an accounts payable voucher that authorizes the invoice for payment. After the freight invoices are matched, you can adjust the information on the Freight Audit History Revisions form of the Work With Freight Audit History program (P4981).

Note: If you chose the Auto Pay option when you set up a carrier, do not complete this task for that carrier.