Hiding Tabs and Locking Fields

When you set up your templates, you can hide a group of fields and lock specific fields. The Work Order Mass Update Template Entry form includes six tabs. These tabs, and the fields on the tabs, also appear in the Work Order Mass Update program (P48714), though the field labels change based on the work order type. Each tab in the template has an option to hide the tab. When you hide a tab, you prevent the tab and fields from appearing in the Work Order Mass Update interactive program. Hiding a tab in the template also causes the system to ignore the default values that you enter in the fields on the tab in the template.

Each field on the tabs includes a Lock check box. When you lock a field, the system uses the default value in the field when it updates records, unless you also hide the tab. Locking a field prevents users from changing the default values when they process work order mass updates. You can also lock a field on a template for which you have not entered a default value. This action prevents any update to the value in the field.

Note: You cannot update a value in a field to blank using the work order mass update process.

You should carefully consider whether to hide tabs or lock fields so that only authorized changes are made to the work orders. This table illustrates the system actions and user enablement when you hide tabs or lock fields:

Action in Template	System Action	User Enablement in P48714
Hide a tab and do not lock fields	When you hide a tab, the system: Does not display the tab or fields on the tab in the P48714 program. Does not update work order records with the default values in the fields on the tab.	None. The fields are not displayed in the Work Order Mass Update program, so users cannot make changes to them.
Hide a tab and lock fields on the hidden tab	When you hide a tab with locked fields, the system does not display or use the values in any field on the hidden tab and does not update records with the values.	None. The fields are not visible in the Work Order Mass Update program, so users cannot make changes to them.
Lock a field and do not hide the tab	When you lock a field, the system: Prevents changes to the field (whether the field is blank or contains a value) in the P48714 program. Updates the fields in the selected work orders with the value that exists in the template when you apply the template and run the R48714 program. If you lock a field with no value, the system does not overwrite the work order record with the blank value when you perform a mass update.	Enables users to view the default values in the locked fields, but not change them.
Enter a value in an unsupported field. See Unsupported Fields by Work Order Type	The system enables you to enter a value in an unsupported field in the template, but does not display or use the value in the Work Order Mass Update program.	None. No value appears in the field and the field is not editable.