Setting Up Supplemental Data for Work Orders

Enter a user-defined code (H00/DS) that specifies the format of a data type. This code determines the display mode for supplemental data. Values are:

C: Code format. This mode displays the form for entering code-specific information. These codes might be associated with the F0005 table.

N: Narrative format. This mode displays the form for entering narrative text.

P: Program exit. This mode allows you to exit to the program that you specified in the Program ID field.

M: Message format. This mode displays the form for entering code-specific information. The system can validate the code values that you enter against values in the F00191 table. This code is not used by the Human Capital Management or Financial Management systems.

This is a required field for setting up any data type.

Enter a code that you assign to supplemental data so that you can group data by categories. Values include:

A: Approval steps

B: Requisition requirements

C: Interview process

N: Requisition notes

This is a required field for setting up any data type. You can use an existing data type, or you can create a new data type by entering one or two characters for the code.

Enter a number that specifies the order of a group of records on the form.

This is an optional field for setting up data types. You can specify a display sequence number for each data type. When you use the Work With Supplemental Data form, the data types appear in the order that you specified.

Enter a user-defined code (00/CL) that identifies a group of data types in the Central Information File. Values include:

APP: Application call

NAR: Narrative

PUR: Products purchased

This is an optional field for setting up any data type. Data classifications must be set up in UDC Data Classifications (00/CL) before you can use them.

Complete this field to categorize data types by the kind of information that they contain. For example, if you have both narrative and code format data types that contain information about products purchased, you might want to assign the same data classification to both of these data types.

Enter a user-defined code (01/ST) that specifies the kind of address book record to search for. Examples include:

E: Employees

X: Ex-employees

V: Suppliers

C: Customers

P: Prospects

M: Mail distribution lists

TAX: Tax authorities

This is an optional field for setting up any data type. Search types must be set up in UDC Search Type (01/ST) before you can use them.

Displays a description of a supplemental data column that relates to a user-defined code. For example, if the supplemental data type relates to the educational degrees of employees (BA, MBA, Ph.D., and so on), the description could be Degree. This column contains user-defined codes.

Data that you enter in the UDC (alias GDC1) field overrides the UDC (alias KY) column heading name in the detail area on the General Description Entry form.

You can set up this field as a generic field or as a field that is associated with user-defined codes.

If you leave the corresponding Product Code (alias SY) and Record Type (alias RT) fields blank, then on the General Description Entry form, the system accepts any data (within the size constraints) that you enter in the data entry field for the UDC (alias KY) column.

If you complete the corresponding System Code (alias SY1) and Record Type (alias TR1) fields, then on the General Description Entry form, the system validates the data that you enter in the data entry field for the UDC (alias KY) column.