Understanding the Draft Update Mode for Work Order Mass Updates

After you use the Search for Work Orders program to search for and select the work orders to update, you click the Work Order Mass Update button to access the Work Order Mass Update program. The Work Order Mass Update program enables you to enter values to use in your update, preview the modifications that you want to make by viewing a draft version of the report, and commit the work order updates to the database.

The records that you selected on the Search for Work Orders form appear in the grid area on the Work Order Mass Update form. If you set up and use a template, the default values from the template appear in the fields on the tabs on the Work Order Mass Update form. If the fields were not locked in the template, you can change the default values and enter values in the unpopulated fields. The values in the fields on the tabs when you process the draft or final update are the values that the system will use for the update process.

Note: You cannot add work orders to the data set that you selected in the search process after you access the Work Order Mass Update form. If you need to add additional work orders, you must perform a new search. You can, however, deselect work orders on the Work Order Mass Update form to avoid processing records that you selected in your search.

When you click the Draft Update button, the P48714 programs calls the R48714 program (Work Order Mass Update) in draft mode. The R48714 batch program performs validations on the selected work orders, writes information about any errors or warnings to both the work center and a work file (F48714W) and generates a report of the changes. The report lists the proposed changes, lists the records that have warning messages, and lists those that cannot be processed because of error messages.

Note:

When processing updates, the system skips and does not update any work order with an error. The system skips the record with errors even when other fields on the work order would be updated if the error didn't exist. For example, suppose that you want to update the Status, Inspector, and Planned Start Date fields for a batch of work orders. If, when you process the batch of work orders, the system generates an error for the Status field, the system does not update any of the fields, even though no errors are generated for the Inspector or Planned Start Date fields.

If the Status field generated a warning instead of an error, the system would process the records according to the Process Warnings processing option in the Work Order Mass Update program (P48714). If the processing option is set to process warnings, all of the fields are updated. If the processing option is set so that warnings are not processed, no fields are updated.

Other buttons on the form enable you reset the values in the tabs and display whether errors or warnings exist as a result of the draft update.

See Button Functions

See Understanding the Work Order Mass Update Batch Program (R48714)

You view the draft report to view proposed changes, and view information about which selected work orders cannot be updated due to errors. You can also view information about work orders that generated a warning message during draft processing. A processing option in the Work Order Mass Update program controls whether the system enables updates to work orders with warning messages.

After you review the work order updates in draft mode and deselect any work orders you want to exclude, you click the Final Update button to commit the changes to the database.

Note: Oracle recommends that you run the process in draft update mode before running it in final mode if you make any changes.

Note: You can access the Work Order Mass Update program from the Search for Work Orders form only; you cannot access it from a menu option or the Fast Path. The Work Order Mass Update program is designed to open only from the search form because the field names and options available on the Work Order Mass Update form are dependent on the work order type.

You set the processing options for the Work Order Mass Update program before you use the Search for Work Orders program because you specify the version of the Work Order Mass Update program to use when you set the processing options in the Search for Work Orders program. See Setting Processing Options for Work Order Mass Updates (P48714)