Responding to an Event

Access the Bidder Response form.

1. Select an event line and complete the following fields for that line:

   • Bid Quantity

     If the properties of this event indicate that you must bid on the quantity specified by the buyer, this field displays the specified quantity but it is disabled. If the properties do not indicate that you must bid on the quantity specified by the buyer, this field is blank.

   • Promised Delivery Date

     Specify the date by which you plan to deliver the item.

     Note: If this date is in the past when you post an award for this supplier, the system does not allow you to create a purchase order.

   • Bid Amount

     The system displays the bid amount, which is calculated using the price question response multiplied by the quantity.

   • Event Quantity

     The system displays the total quantity for the event.

   • Min Bid Quantity(minimum bid quantity)

     The system displays the minimum quantity for which bidders can submit a response. The system displays a value in this field only when the buyer has set up the event line to allow a quantity range instead of a specific quantity.

   • Max Bid Quantity(maximum bid quantity)

     The system displays the maximum quantity for which bidders can submit a response. The system displays a value in this field only when the buyer has set up the event line to allow a quantity range instead of a specific quantity.

   • Request Date

     The system displays the date on which the event was created.

   • Bid Required

     The system displays either Yes or No, depending on how the buyer set up the event.

   • Buyer Attachments

     Click View to review attachments that the buyer added to the event line.

   • Ship To

     Click the link in this field to view the address to which you should ship the item.

   • Mode of Transport

     The system displays the mode of transport, which the buyer enters when creating the event. The mode of transport describes the nature of the carrier being used to transport goods, for example, by rail, by road, and so on. The system stores valid values for this field in user-defined code table 00/TM.

   • Freight Handling Code

     The system displays the method by which supplier shipments are delivered, which the buyer enters when creating the event. Examples include: the bidder delivers to the buyer's dock, or the buyer picks up the shipment at the bidder's dock. The system stores valid values for this field in user-defined code table 42/FR.

2. Review and respond to each question attached to the selected event line.

3. To toggle between questions, click Next Question, Previous Question, or select the grid row for the question to which you want to respond.

4. Click Email Buyer if you want to contact the buyer for additional information.

5. Click Attachments to add additional information to your response.

6. When you are finished responding to the questions, click Review and Submit if you want to submit your bid. To save your responses and submit at a later time, click Save and Close.

See Submitting a Bid.