Understanding Event Analysis for Requests for Quotes

The event analysis process for an RFx involves reviewing and comparing responses to determine the bidder or bidders from whom you want to purchase the items in your event. You can begin reviewing the responses from bidders as soon as they submit their bids. However, if the event is sealed, you cannot review responses until the event has ended.

When you analyze an RFx, the Analyze Event form provides several different views of event information, including:

• Event summary information

  This view displays the total bid amount, the total score, the total score and weight for each line, and the header score. The system displays this information for each bidder.

• Event header information

  This view displays the header questions for the event and the responses from each bidder. This view also displays the weight for each header question. You can toggle between viewing the bid amounts and viewing the bid scores. You can view responses to header questions from only three bidders at a time, but you can select a single question and view the responses from all bidders for that question by clicking the View All Responses button.

• Event line information

  This view displays each line for the event and the questions that are associated with each line. The system displays only one line at once, and displays the responses for each question. If the price question that is associated with the line contains price breaks or price components, the system displays the break and component information and the bidders' responses to that information. You can view responses to line questions from only three bidders at a time, but you can select a single question and view the responses from all bidders for that question by clicking the View All Responses button.

When analyzing an RFx, you have the same analysis options that you do when analyzing an RFI: you can change question weights, add new questions and respond to the new questions on behalf of bidders, modify ideal responses, and modify bidders' responses to existing questions. You can perform all of these actions for both header and line questions.

You can change the price question for a line, but you cannot add a new price question.