Defaults

These processing options specify default information that the system uses for processing.

1. Rollover Method:

Specify how the system processes year-end encumbrance amounts. The method that you use depends on the business requirements. Values are:

Blank: Rollover is canceled with no further action. No amount is recommitted to a new general ledger date or account.

1: Roll over the year-end encumbrance amount to the next year using a new general ledger date.

2: Roll over the year-end encumbrance amount to the next year using a new general ledger date and a new account number.

2. G/L Class Code: (general ledger class code)

Specify the general ledger class code to use to retrieve the AAIs. You can enter a general ledger class code or leave the field blank to use the general ledger class code from the purchase order detail line. If you are processing subcontracts with account reclassification, you must enter a general ledger class code. If you are processing both purchase orders and subcontracts, the general ledger class code that you enter will be used for both. This code determines the accounts receivable account (class) that is offset when you post invoices. The code that you enter in this field can be alphanumeric or can match the object code of the general ledger account number. Values are:

Blank: Use the general ledger class code from the purchase order detail line.

Note: Do not use code 9999. The system reserves this code for the post program and indicates that offsets will not be created.

3. Ledger Type:

Specify the ledger type that the system uses for the history record in the P.O. Detail Ledger table (F43199). This is a UDC (09/LT) that specifies the type of ledger, such as AA (actual amounts), BA (budget amount), or AU (actual units).

4. New G/L Date: (new general ledger date)

Specify the general ledger date for the current year's encumbrance rollover. This date identifies the financial period to which the transaction is posted. You set up the date range for each financial period in general accounting constants.

5. Decommit G/L Date: (decommit general ledger date)

Specify the general ledger date to decommit, or relieve, the encumbrance. This date identifies the financial period to which the transactions will be posted. You set up the date range for each financial period in the general accounting constants.