Replacing a Suggested Receipt Line with a Different Receipt Line

Some of the voucher match automation rules enable you to match multiple receipt lines to an invoice line. If you do not want to complete a match using the exact receipt lines that the system suggests, you can remove one or more of the receipt lines and replace them with different receipt lines.

1. Access the Voucher Match Process Workbench form.

2. Complete the fields in the header area to specify your search criteria, and then click Find.

   To work with suggested matches, set the Invoice Status field to Suggested.

3. On the Selected Invoices subform, select the records that you want to review, select Review Suggestion/Receipt from the Invoice Action list, and then click the Go button.

   The system displays the Suggestion/Receipt Details subform. If you selected multiple invoice lines, the system displays the first line. You can move to the next line by clicking the Next arrow.

4. Select the receipt line that you want to remove, select Remove Selected Receipts from the Actions list, and then click the Go button.

   You can select multiple receipt lines to remove.

   Note that the system changes the invoice status to Unprocessed. The Receipts Total and Variance fields reflect the changes caused by removing receipts from the proposed suggestion.

   The process displays the Receipt Details form and lists the receipts that meet the criteria for matching to the invoice record.

5. Select the receipt that you want to add to the receipts for the invoice line.

   You select a receipt by clicking on the order number. The process moves the receipt line to the grid in the Suggestion/Receipt Details subform and adjusts amounts in the Receipts Total and Variance fields. If the automation rule assigned to the invoice enables a match to multiple receipts, you can select more receipts to move to the grid in the Suggestion/Receipt Details subform.

6. When you are satisfied with the receipt selection, click the Manual Suggest button to create the suggestion using the remaining original receipts and your newly selected receipts.

   The system changes the invoice match status to Suggested. You can now approve and complete the match.