Understanding Order Revisions

You can track changes to orders to review information about changes that have occurred. For example, if you entered an order for 5 gallons of paint and then decided to change the order to 10 gallons of paint, you could review the changed information that created the new order for paint.

When you work with order revisions, you can review information such as:

• The number of times an order was revised.

• The number of times each detail line on an order has been revised.

• The order revision to which each detail line change corresponds.

• The information that was revised on a detail line, such as the item number, the costs, and so forth.

• The reason for the revisions.

• The person who made the revisions.

• The dates that the revisions took effect.

You can have the system create an order revision each time you enter or modify an order. For example, if you enter an order for 5 gallons of blue paint, the system creates order revision 000. If you modify the order to 7 gallons of blue paint, the system creates order revision 001. You can locate order revision 000 to review the information about the original order. You can locate order revision 001 to review information about the current order, including the fields modified.

When you review an order, the last order revision that was created appears. The number of revisions to each detail line also appears.

The order revision value for the order indicates the number of times the order has changed. The order revision value for each detail line indicates the order revision number for the order that applied the last time that you changed the detail line.

You use processing options to activate revision tracking. You can specify whether the system enables:

• Revisions to existing orders only.

• The addition of new orders and revisions to existing orders.

• No order revision processing.

You can specify the status at which revision tracking begins. You can also enter notes each time you create an order revision.

The system creates order revisions only when you revise detail lines. It does not create order revisions when you revise header information.

The system maintains order revision information in these tables:

Table Name	Description
F4301	The system maintains the number of times an order is revised.
F4311	The system maintains current information for order detail lines, including the number of times each line was revised.
F43199	The system stores original order information as well as information about each order revision. You do not have to activate the Purchasing ledger in order activity rules for revision tracking to occur. Order revision records have a ledger type of CO (change order).