1. Procurement Management Implementation Guide
  2. Understanding Requisitions

Understanding Requisitions

The company might require you to submit a requisition for the items and services that you want to procure. You usually enter a requisition to obtain approval for goods and services before creating an order. You enter a requisition in the same way that you enter an order. For example, to order office supplies, you enter a detail line for each office supply that you want to order.

When you enter a requisition, you can enter the address book number as the ship-to address so that the requisition can be traced back to you. If you have a purchasing department that manages requisitions, you can enter a purchasing agent on a requisition in place of the supplier. This reference enables the purchasing agent to easily locate requisitions to create orders.

You use the same procedures to print requisitions as you do to print orders, although you must specify the order type for requisitions.

After a requisition is approved, you create an order from the requisition using one of these methods:

  • Duplicate a requisition.

  • Select requisition detail lines to include on an order.

You duplicate a requisition to create an order when you must create recurring orders from the same requisition. For example, if you have a requisition for office supplies that you order every month, you can duplicate the same requisition to create each recurring order.

When you duplicate a requisition to create an order, the system does not close the requisition. You duplicate a requisition the same way that you duplicate an order.

You select individual requisition detail lines to create orders when you want to close the detail lines so that the lines cannot be used again. For example, if you have a requisition for office supplies that you want to order only once, you must select the requisition detail lines so that they cannot be used again.

(Release 9.2 Update) When you create an order from requisition detail lines, the buyer number of the first detail line is populated on the header of the generated purchase order. If the buyer number is blank on the requisition header, the system retrieves the buyer number from the item record in the Item Branch/Plant program (P41026).