1. Procurement Management Implementation Guide
  2. Understanding the Commitment Integrity Verification Process

Understanding the Commitment Integrity Verification Process

To ensure commitment integrity for commitments and encumbrances, you:

  • Run the Commitment Integrity Report (R40910).

  • Purge PA ledger detail records.

  • Rebuild a commitment audit trail.

  • Post committed costs to jobs.

You should run the Commitment Integrity Report (R40910) in proof mode and never in final mode. If the report displays variances, you should run the Purge, Rebuild and Post process.

The Purge, Rebuild and Post process can assist in correcting data integrity issues in the Account Balances (F0902) and P.O. Detail Ledger (F43199) Purchase Amount (PA) ledger record files.

When you run the Commitment Integrity Report for purge, rebuild, and post purposes, delete only PA ledger records (per fiscal year) for those accounts that appear to have integrity issues on the report.

The process consists of running three batch applications:

  • Ledger Purge (R43199P).

  • Create F43199 Commitment Audit Trail (R00993).

  • Repost Committed Costs (R00932).

This process deletes and rewrites the PA ledger records to the P.O. Detail Ledger table (F43199) and reposts the amounts to the Account Balances table (F0902) based on the Purchase Order Detail (F4311) and Purchase Order Receiver (F43121) records.