Understanding the Voucher Match Automation Process
The voucher match automation (VMA) process creates or updates records in the Accounts Payable Ledger (F0411), Account Ledger (F0911), Voucher Transaction - Batch Upload (F0411Z1), Voucher Transaction Batch Upload - Voucher Match Automation (F0411Z1T), and Purchase Order Receiver File (F43121) tables when you run the process in final mode. Many sections in this chapter explain when the process updates tables. Unless otherwise noted, those explanations assume that the process is run in final mode.
(Release 9.2 Update) Based on the setting in the Order Line Entry processing option of P4314, the VMA process when run for the invoices with additional fee lines, optionally updates the Purchase Order Detail File (F4311) table.
If you run the VMA process in suggest mode, the process updates or creates the F0411Z1T table with the invoice match status and the receipts that have been suggested. The process also updates the data item FUF3 in the F43121 to reserve the receipts for the suggestions.
The voucher match automation (VMA) process enables you to set up and run an automated process to:
Create logged vouchers (optional).
Perform a 3-way voucher match to redistribute a previously created logged voucher.
Perform a 3-way voucher match to create a new voucher.
Suggest matches for invoice and receipt lines so that you can review them prior to approving and performing the match.
- (Release 9.2 Update) Match additional fee lines of vendor invoices for both logged and non-logged vouchers and optionally add them to the purchase orders.
To use the VMA process, you populate the F0411Z1 and F0411Z1T tables with records for the invoices that you receive from your suppliers and assign one of six automation rules to the supplier or to individual invoice and invoice fee lines. The automation rules determine the guidelines that the process uses to match invoice lines and invoice fee lines to receipts and purchase orders, such as matching multiple receipts to an invoice line or allowing or disallowing standard or rounding tolerance.
When you run the Voucher Match Automation Driver program (R4304010), the program selects records from the F0411Z1 table, and then launches several other programs that:
Create logged vouchers if you specify to do so.
Perform a 3-way match according to the automation rule assigned to the invoice or supplier.
Creates suggestions for receipts to match to the invoice line and reserves the receipts until the suggestion has been processed.
Redistribute logged voucher amounts when the logged voucher is matched to a receipt and purchase order.
Purge processed F0411Z1 records if you specify to do so.
The VMA process also provides an interactive workbench in which you can review the results of the batch process as well as manage the suggestions created by the process. Using the workbench, you can approve, reject, clear, and process suggested matches. You can also use the workbench to manually suggest the receipts to match to invoice lines or automatically suggest invoice lines to match to receipt and purchase order lines for selected records.