1. Buyer Workspace and Supplier Self Service Implementation Guide
  2. Setting Up Order Activity Rules for Purchase Order Acknowledgement

Setting Up Order Activity Rules for Purchase Order Acknowledgement

Access the Order Activity Rules - Revisions form.

Order Activity Rules - Revisions form
Order Type

Enter the user-defined code (00/DT) that identifies the type of document. For example, you can enter OP to indicate Purchase Order.

Line Type

Specify the code that controls how the system processes lines on a transaction. For example, you can enter SP for Buyer Supplier Self Service.

Order Type Next Number

Specify the code that tells the system which next number series to use when creating order numbers for this order type. There are ten available Next Number series.

Last Status

Specify the user-defined code (40/AT) that indicates the status of the line. For example, when a purchase order is used in supplier self service module, it can go through the following statuses.

  • 245: Awaiting Supplier Ack.

  • 300: Awaiting Ack. Approval.

  • 325: Rejected Acknowledge Change.

  • 370: Awaiting Shipment.

  • 380: In Transit.

  • 400: Record Purchase Receipt.

  • 999: Complete - Ready to Purge.

Last Status Description

Displays a description of the last status code. The system populates the last status description when you enter a value in the Last Status field.

Next Status

Enter the user-defined code (system 40/type AT) indicating the next step in the order flow of the line type.

Other 1 - Other 5

Enter additional statuses that can be performed as the next step in the order process. Other 1 - Other 5 fields denote the other additional statuses allowed in the order process, in addition to the preferred status. The preferred status is the status defined in the Next Status field. Other 1 - Other 5 fields are optional.

Although the additional status is not the preferred or expected next step, this field is an allowed override. The system does not allow you to initiate an order line step or status if it is not defined either in the Next Status field or in the Other 1 - Other 5 fields. Other allowed status codes let you bypass processing steps. These other allowed status codes are often referred to in processing options as "override next status codes."

Ledger Y/N

Enter a code that indicates whether the system writes a record to the P.O. Ledger Detail File – Flexible Version table (F43199). Values are:

Y (yes): The system writes a record to the history table.

N (no): The system does not write a record to the history table