Account Numbers for Detail Lines

If you work in an environment in which you purchase services for internal use or for use in a certain job or project, you can charge contracts against general ledger account numbers. You enter a detail line for each account number against which you are purchasing. The account number enables the general ledger to reflect expenses by job or project.

When you enter detail lines by account number, you can have the system perform commitments.

You determine how the system processes information on each detail line. For example, you can require that the system process a line based on both an account number and an item number. You must enter a line type for each detail line to indicate how the transaction works with other systems.

If you are making an account-based entry, you must enter an inventory interface of A or B.

If you are entering a lump sum for a detail line, you must enter an inventory interface of A or N.

An example of how the detail line information that you enter affects other systems is general ledger information. The system tracks purchasing expenses in the general ledger based on the general ledger class code that you enter for a detail line. The general ledger class code determines the received not vouchered account to which the system applies a credit if you enter a formal receipt.