Defaults

These processing options specify the defaults that the system applies when you run an encumbrance or commitment rollover.

1. Rollover Method:

Specify how the system processes year-end encumbrance amounts.

The method that you use depends on the business requirements. Values are:

Blank: The system cancels rollover with no further action. No amount is recommitted to a new general ledger date or account.

1: The system uses a new general ledger date.

2: The system uses a new general ledger date and a new account number.

2. G/L Class Code:

Specify the general ledger class code that the system uses to retrieve the AAIs.

You can enter a general ledger class code or leave the processing option blank to use the general ledger class code from the purchase order detail line. If you are processing subcontracts with account reclassification, you must enter a general ledger class code.

If you are processing both purchase orders and subcontracts, the general ledger class code that you enter is used for both. This code determines the A/R account (class) that is offset when you post invoices. The code that you enter in this processing option can be alphanumeric or can match the object code of the general ledger account number.

Note: Do not use code 9999. The system reserves this code for the post program and indicates that offsets are not created.

3. Ledger Type:

Specify the ledger type that the system uses for the history record in the F43199 table.

This is a UDC (09/LT) that specifies the type of ledger, such as AA (actual amounts), BA (budget amount), or AU (actual units).

4. New G/L Date:

Specify the general ledger date for the current year's encumbrance rollover.

This date identifies the financial period to which the transaction is posted. You set up the date range for each financial period in general accounting constants.

5. Decommit G/L Date:

Specify the general ledger date to decommit, or relieve, the encumbrance.

This date identifies the financial period to which the transactions are posted. You set up the date range for each financial period in the general accounting constants.