Logging

This processing option specifies whether you can enter logged vouchers rather than standard vouchers.

1. Voucher Logging

Specify whether to enter a voucher before you assign it a general ledger account. At a later time, you can redistribute the voucher to the correct general ledger accounts.

You can specify a default general ledger account for preliminary distribution, and a suspense trade account for logged vouchers. To specify accounts, use AAI PP (Preliminary Distribution for Voucher Logging) and PQ (Suspense A/P Trade Account for Voucher Logging). To use AAI PQ, select the Use Suspense Account option in the Company Names and Numbers program (P0010). From the Organization & Account menu (G09411), select Company Names and Numbers. Values are:

Blank: Enter a standard voucher (default).

1: Enter a logged voucher.

When you enter 1 for this processing option, the program adds a selected Logged option to the Supplier Ledger Inquiry form, and the program ignores the selections that you make for prepayments.

Alternatively, from the Other Voucher Entry Methods menu (G04111), select Voucher Logging Entry.

Note: This processing option functions in conjunction with the Voucher Logging processing option on the Logging tab of Voucher Entry MBF (P0400047). You must enter 1 for both Voucher Logging processing options for the system to process logged vouchers. If the Voucher Logging processing options for A/P Standard Voucher Entry and Voucher Entry MBF are set for logged vouchers, the system ignores the processing options on the Prepayments tab of A/P Standard Voucher Entry (P0411).

2. G/L Date

Specify whether to use the system date as the default general ledger date for a logged voucher. Values are:

Blank: Enter date manually.

1: Use the system date as the default general ledger date.

Note: If you enter 1 for this processing option, you cannot override the date.