Relieving Commitments
Use the Commitment Relief constant in the Job Cost Constants program (P0026) to establish the criteria for the system to use to automatically relieve open commitments when you run the general ledger posting program for vouchers created as a result of Progress Payment.
Just creating a progress payment does not relieve the commitment. The General Ledger Post program (R09801) calls the Update Commitment Ledger (X00COM) that actually relieves the commitment. Committed amounts are relieved from the Purchase Amounts (PA) ledger and are added to the Actual Amount (AA) ledger.
When vouchers or receipts are posted, the system:
Relieves the commitment.
Creates an audit trail in the purchasing ledger file.
Recalculates the amounts in the account balances ledgers, if necessary.
Changes the exchange rate of selected purchase orders and restates the domestic commitment amounts, if necessary.
When you inquire on commitments, the receipt general ledger date, not the original subcontract general ledger date, is used to relieve the commitment.
If the Expense At Voucher option is selected on the Line Type Constants Revisions form, then the system relieves commitments when posting the voucher match batch. This applies to two-way and three-way voucher match. Expense at voucher works like two-way match. The expense is vouchered as a three-way match but because there are no general ledger records from receipts the expense at voucher functions like a two-way match. Thus, the commitment relief is for the voucher amount and not the receipt amount.
See Order Line Types.