Understanding Subcontract Logs
In the JD Edwards EnterpriseOne Subcontract Management system, you use logs to further organize the projects, contracts, and jobs. You can add and modify logs at different hierarchy levels with the Log Revisions program (P4305). Log hierarchy levels are maintained in the Log Hierarchy Constants table (F4304). The hierarchy levels are maintained in user-defined code (UDC) table 43/LL.
Log information is supplemental to the information contained in a contract, and includes such details as submittals and transmittals. A submittal is information that you must receive from a subcontractor, such as proof of insurance. A transmittal is information that you need to send to a subcontractor, such as permission to proceed. Logs can also include information such as meeting dates, notes, and so on that is relevant to the contract.
You can assign dates to log information so that the system issues an outstanding submittal warning when you try to make payments before you receive all of the submittals. For example, if you require a subcontractor to submit insurance information to you before you make a payment against the contract, you can specify that you want outstanding submittal warnings. The system then warns you if you try to make a payment before you receive the insurance information.
You can work with logs at an individual, or contract level, or you can work with them on a progressively higher level in the log hierarchy such as a company, subcontractor, project, or job level. Logs have relationships with each other based on the structure of the hierarchy. For example, a log entered at the company level (defined as a level 02 log in the log hierarchy), affects any logs for that company that are entered at the lower hierarchical level of contract level (defined as a level 01 log in the log hierarchy).
You can deactivate hierarchy levels in the F4304 table if they do not meet your business needs or processes. However, the hierarchical levels are hard-coded and you cannot add additional hierarchical levels.
When you work with contract level logs, you can change the method in which the system displays the logs. On the Work With Logs form, you can specify whether to view all logs, all contract logs, all open logs, or all outstanding logs. The view options for working with logs are maintained in UDC table 43/VO.