Understanding the Encumbrance Rollover Program

When you run the Encumbrance Rollover program (R4317), the system rolls forward the fiscal year end commitments. The rollover reduces the manual effort placed on users who work in environments with a high volume of transactions. The Encumbrance Rollover program enables you to perform one of these actions:

• Relieve committed lines on a subcontract from the prior year and recommit a new line with the current year's general ledger date. These lines are assigned to a new account that is created especially for this rollover. This account is controlled through distribution automatic accounting instruction (AAI) 4430.

• Cancel committed lines on a subcontract to ensure that no further payment processing can be made against those lines. For subcontracts, the purge code must be R. For purchase orders, the system updates the next status to 999 (closed).

Many industries use the term decommit to relieve commitments. When you relieve or decommit commitments, the system creates an RO ledger type record. You should not purge the RO records, because they must be used to create or rebuild commitments.