Creating and Invoicing Cash Calls

Before You Begin

This 15-minute tutorial shows you how to to create cash calls and invoice them for the joint venture A-GREENACREHOLDINGS - New City Development.

Scenario

A-GREENACREHOLDINGS has added a new project (West Recreation Center) to the joint venture. West Recreation Center project will contain a Recreation Center and a Pool. The joint venture managing company will request funds for this project from the joint venture partners by creating and invoicing cash calls in the Joint Venture Management system. On a monthly basis, the joint venture managing company will draw on the partner contributions for the West Recreation Center project expenses.

A cash call will be created for each of the joint venture partners, including the insider partner for the amounts as stipulated in the Joint Operating Agreement. After the cash calls are created and are available to invoice, you will generate the invoices for the joint venture partners.

What Do You Need?

You must have completely set up the joint venture.

Setting Up Cash Call Definition Records

You will set up cash call definition records for the joint venture partners.

1. Navigate to EnterpriseOne Menus, Joint Venture Management (G09J), Periodic Processing, Manage Cash Calls, Cash Call Definition (P09J40).
2. On the Work with Cash Call Definition form, click Add to create a new cash call.
3. On the Cash Call Definition form, complete these required fields:
   
   
   • Joint Venture Name: A-GREENACREHOLDINGS
   • Outside Partner: 7500010 (Thomson Company)
4. Additionally, complete these fields:
   
   
   • Effective Date: 01/01/2016
   • Joint Venture Parent Business Unit: 984000
   • Description: A-GREENACREHOLDINGS West Recreation Center Project
   • Amount: 200,000.00
   • Status: Available to Invoice

   Setting the Status to Available to Invoice enables you to process the cash call for invoicing immediately after entry.

5. Click Save and Close.

Your cash call definition record should look like this:



6. Repeat steps 2 to 5 to add three more cash calls by using the information in the table below:

   Joint Venture Name	Outside Partner	Insider Business Unit	Effective Date	Joint Venture Parent Business Unit	Cash Call Description	Amount
   A-GREENACREHOLDINGS	7500013		01/01/01	984000	A-GREENACREHOLDINGS West Recreation Center Project	100,000.00
   A-GREENACREHOLDINGS	7500021		01/01/01	984000	A-GREENACREHOLDINGS West Recreation Center Project	100,000.00
   A-GREENACREHOLDINGS		981	01/01/01	984000	A-GREENACREHOLDINGS West Recreation Center Project	600,000.00

7. On the Work with Cash Call Definition form, enter the value A-GREENACREHOLDINGS in the QBE grid field for Joint Venture Name and click Find.

Your cash call definition records should look like this:

Invoicing the Cash Calls

After creating the cash call definition records, you invoice the cash calls to request for funds from the partners.

1. Navigate to EnterpriseOne Menus, Joint Venture Management (G09J), Periodic Processing, Manage Cash Calls, Cash Call Definition (P09J40).
2. On the Work with Cash Call Definition form, search for the cash call record by using these values:
   
   
   • Joint Venture Name: A-GREENACREHOLDINGS
   • Outside Partner: 7500010 (Thomson Company)
3. Select the record in the grid and from the Row menu, select Submit Invoice.
   

   The Submit Invoice window is displayed.

   The system uses the version of the Create JV Cash Call Invoices program (R09J610) that you have set up and populates the processing option values of that version into the fields of the Submit Invoice window. You can override the default values.

4. Complete these fields:
   
   
   • G/L Date: 01/01/2016
   • Invoice Date: 01/01/2016
   • Cash Call Status: Available to Draw

The Submit Invoice window should look like this:



5. Click Submit to complete the invoice generation for the cash call.

   After the invoice is generated, the cash call should look like this with the status of Available to Draw.

   

6. Repeat steps 2 to 5 to invoice the three remaining cash calls provided in the table below:

   Joint Venture Name	Outside Partner	Insider Business Unit	Effective Date	Joint Venture Parent Business Unit	Cash Call Description	Amount
   A-GREENACREHOLDINGS	7500013		01/01/01	984000	A-GREENACREHOLDINGS West Recreation Center Project	100,000.00
   A-GREENACREHOLDINGS	7500021		01/01/01	984000	A-GREENACREHOLDINGS West Recreation Center Project	100,000.00
   A-GREENACREHOLDINGS		981	01/01/01	984000	A-GREENACREHOLDINGS West Recreation Center Project	600,000.00

7. On the Work with Cash Call Definition form, enter the value A-GREENACREHOLDINGS in the QBE grid field for Joint Venture Name and click Find.

Your invoiced cash call definition records should look like this:



8. Post the batches for the invoices.

You can use the Review Ledger option on the Row menu to review the cash call transactions. Refer the tutorial "Reviewing Cash Call Ledgers".