Verifying Company Information

You verify company information to ensure accuracy when you process company names, addresses, and tax information for governmental reporting purposes.

You verify that tax area information is set up for any tax that your company or employees pay over the year. If tax area information is not accurate, you might not be reporting information correctly on year-end forms.

To compile the information that you report to provincial and federal government agencies, the system uses company names and addresses from the Address Book record. Before you build the T4/Relevé workfiles, verify that company names and addresses are set up properly for year-end reporting.

The system prints the company name, the first two address lines (for electronic filing) or the last three nonblank address lines (for printed forms), and the city, state, and postal code fields. The system can print a maximum of 30 characters per line on the printed forms and includes a maximum of 22 characters per line in the electronic file. The information that prints on these lines is as follows:

• Name

• Address

  • For electronic filing, the first two address lines (up to 22 characters per line)

  • For forms, the last three nonblank address lines (up to 30 characters per line)

• City, state, and postal code

Note:

The company address that prints on year-end forms includes the last three nonblank lines of the company's address. The address that the system generates for electronic filing includes the first two lines of a company's address. To ensure that address information is complete on both the printed forms and electronic filing year-end information, JD Edwards World recommends that you enter all of the necessary address information using the format above. If you are not processing electronic filing, you can use up to three lines to enter a street address. However, if you plan to file electronically in the future, you might need to change the address to avoid reporting incomplete information in the electronic file.

To verify company information

Navigation

From Address Book (G01), choose Address Book Revisions

The following illustrates the company address information for year-end purposes.