Reviewing the AIR Year-End Workfiles

After you create Affordable Care Act Health Coverage Information Returns (AIR) year-end workfiles, you review the information in the workfiles for accuracy. If required, you can revise the information and re-create the workfiles to ensure that the correct information prints to the year-end forms (Form 1095-C). To re-create the workfile, you run the reset process for the affected AIR ID, then re-run the build process.

There are five AIR year-end workfiles:

• F08119 - 1095-C Offer and Coverage

• F08120 - 1095-C Covered Individuals

• F08121 - 1094-C Transmittal

• F08122 - 1094-C ALE Monthly Information

• F08123 - 1094-C Other ALE Members

You can also edit records created by the workfile build process, manually create new records, or delete records in the workfile using the Form 1095-C Offer and Coverage Revisions (P08119) or the Form 1095-C Covered Individuals Revisions (P08120). You can add, edit, or delete 1094-C information from the 1094-C Transmittal Revisions (P08121).

This chapter provides an overview of workfile reviews and discusses how to:

• Edit records in the workfile.

• Manually add records to the workfile.

• Delete records from the workfile.

• Import records to the workfile.

Understanding the AIR Year-End Workfiles Information

The workfiles contain data necessary for AIR reporting as well as additional information that identifies an employee's enrollment, such as plan ID, plan option, and enrollment dates.

From Form 1095-C Information, you can access data from the 1095-C Offer and Coverage file (F08119) and the 1095-C Covered Individuals (F08520) file. The 1095-C Offer and Coverage inquiry (P08219) and the 1095-C Covered Individuals inquiry (P08220) display data in a format similar to the paper Form 1095-C.