1. United States Affordable Care Act Year-End Processing Guide
  2. Transmitting Replacements

Transmitting Replacements

Beginning with Processing Year 2016, Transmitters are able to replace rejected Transmissions, as well as rejected Submissions. This section explains the process for replacing a Transmission or Submission.

Replacements can only be transmitted for previously rejected Transmissions or Submissions. Content (forms contained within) of the Replacement Transmissions or Submissions must be same as their corresponding rejected Original Transmissions/Submissions that are being replaced.

Transmission Replacements

Once the error causing a rejection has been fixed, you request a Replacement Transmission using option 2 from the Work with Transmissions program (P08245). The system builds a replacement transmission that adheres to the following requirements:

  • TransmissionTypeCd should be R

  • OriginalReceiptId data element should contain the ReceiptId of the original transmission and must not be empty

  • OriginalUniqueSubmissionId in the Form Data File should be empty. If not Transmission will be rejected.

  • Replacement transmission should not include any additional replacing or new submissions.

Once the replacement transmission XML Form Data file and Manifest have been built, you transmit them to the IRS through the AIR System Web portal similar to an original transmission.

Submission Replacements

Beginning with Processing year 2016, the IRS may reject an individual submission within a Transmission. In this case the Transmission Status is Partially Accepted and the Submission Status is Rejected. Once the error causing the rejection has been fixed, you request a replacement submission using option 2 from the Work with Submissions program (P08247). The system builds a new transmission containing the replacement submission, which adheres to the following requirements:

  • TransmissionTypeCd should be R

  • OriginalReceiptId data element value should be empty. If not transmission will be rejected.

  • OriginalUniqueSubmissionId in the Form Data File should not be empty.

  • Duplicate replacement Submission (s) included within the same transmission will be rejected.

  • Replacement transmission should not include any new original or new submissions.

Once the replacement transmission XML Form Data file and Manifest have been built, you transmit them to the IRS through the AIR System Web portal similar to an original transmission.