Clearing and Purging 1099 Workfiles
After you back up your workfiles and before you begin processing 1099 returns for the current year, you must clear the appropriate workfiles for the 1099 method that you use. The system provides the following programs to remove data from your 1099 workfiles:
Clear A/P and G/L Workfile (J04CLRFP)
Purge 1099 Adjustments File (P00PURGE)
Clearing the 1099 A/P and G/L Workfiles
You run the 1099 - Clear A/P Workfile program (J04CLRFP) to delete the prior year records from the 1099 A/P Workfile (F045143) and 1099 G/L Workfile (F045141). Clearing the 1099 workfiles ensures that you do not combine prior year information with the current year information for 1099 reporting.
This program includes two processing options which allows you to clear one or both of the workfiles, so that you do not have to run the program twice. There are also two menu selections for J04CLRFP. Depending on which menu selection you choose, the appropriate processing option is set to clear the appropriate file.
Navigation
From 1099 Advanced and Technical Operations (G0432), choose either Clear Entire G/L Workfile or Clear Entire A/P Workfile
Processing Options
Purging 1099 Adjustments
You run the Purge 1099 Adjustment File program (P00PURGE/ZJDE00048) to delete the prior year records from the 1099 Adjustment File (F045145). When you run version ZJDE0048 of the P00PURGE program, the system deletes the data in the F045145 file. You can set the processing options to:
Save the data in another library
Reorganize the purged F045145 file, which removes the space left by the records you purge, allowing for optimal performance.
Optionally, you can retain the F045145 file each year to use as an adjustment audit file. The system stores the 1099 reporting year in the Calendar Year (YR) field and selects only current 1099 reporting year adjustment records for processing the current year 1099 returns.
Navigation
From1099 Advanced and Technical Operations (G0432), choose Purge 1099 Adjustment File