Making Publications Available for Privacy Exceptions

To make publications available for privacy exceptions, use the Institution Publications component (INST_PUB_TBL) and the Publication Categories component (INST_CATG_TBL).

This section provides an overview of making publications available for FERPA exceptions and discusses how to define publication categories:

Understanding Publications as Privacy Control Exceptions

You can make publication categories available for exceptions to FERPA privacy restrictions. Students can then elect to permit your institution to release otherwise restricted data for publication in certain types of publications created for your institution. For example, a student might restrict the release of her name, home address, and phone number but permit you to include it in your internal student community directory.

Pages Used to Make Publications Available for Privacy Control Exceptions

Page Name	Definition Name	Navigation	Usage
Institution Publications	INST_PUB_TABLE	Set Up SACR, and then Product Related, and then Campus Community, and then Define Campus Community, and then Setup, and then Institution Publications	Create or review codes for each of your institution's publications.
Publication Categories	INST_CATG_TABLE	Set Up SACR, and then Product Related, and then Campus Community, and then Define Campus Community, and then Setup, and then Publication Categories	Organize your institution's publications into categories that you can make available for exception to an individual's FERPA restrictions.

Defining Publication Categories

Access the Publication Categories page (Set Up SACR, and then Product Related, and then Campus Community, and then Define Campus Community, and then Setup, and then Publication Categories).

Description

Field or Control

Description

Description

Enter the description of the publication category. Two publication categories are delivered with your system: All Community Directories and Student Community Directories. These are used in PeopleSoft Campus Solutions Self Service. You can add new categories and add publications to the delivered categories, but do not delete the delivered categories. See Campus Self Service: Searching Community Directories.

Institution Publications

Field or Control	Description
Publication	Enter the code for the specific publication in this category. You can add publications to this category on the Institution Publications page.