Assigning Volunteers to Roles

One of the ways to link volunteers to a project is to assign them to a role within a leadership group.

This section discusses how to

• Assign volunteers to roles within the structure.

• Create subgroup volunteer assignments.

Pages Used to Assign Volunteers to Roles

Page Name	Definition Name	Navigation	Usage
Volunteer Group Assignments	AV_VOL_GRP1_ASGN AV_VOL_GRP1_ASGN_M	Contributor Relations, and then Initiatives, and then Volunteer Initiatives, and then Initiative Leadership, and then Volunteer Group Assignments Contributor Relations, and then Initiatives, and then Volunteer Initiatives, and then Membership Org Volunteers, and then Member Organization Leadership, and then Volunteer Group Assignments	Begin the process of assigning volunteers to the positions outlined in the volunteer structure. When you save the Leadership Group and Sub-Group pages, the system populates this page with each position that you outlined in the structure so that you can assign volunteers to them.
Sub-Group Assignments	AV_VOL_GRP2_ASGN AV_VOL_GRP2_ASGN_M	Contributor Relations, and then Initiatives, and then Volunteer Initiatives, and then Initiative Leadership, and then Sub-Group Assignments Contributor Relations, and then Initiatives, and then Volunteer Initiatives, and then Membership Org Volunteers, and then Member Organization Leadership, and then Sub-Group Assignments	Begin the process of assigning volunteers to the subgroup positions outlined in the volunteer structure.

Assigning Volunteers to Roles Within the Structure

Access the Volunteer Group Assignments page (Contributor Relations, and then Initiatives, and then Volunteer Initiatives, and then Initiative Leadership, and then Volunteer Group Assignments). This page populates with the roles you defined on the Volunteer Structure page. Here, you can assign volunteers to fill each position outlined in the structure.

This example illustrates the fields and controls on the Volunteer Group Assignments page. You can find definitions for the fields and controls later on this page.

Scroll through the list of roles and term lengths and enter the Volunteer ID, Start Date, and (optional) End Date for each assignment to the volunteer structure.

Important:

If a required position has not been filled when you save this page, a warning message appears. You can assign a volunteer to the required position or save anyway.

Creating Subgroup Assignments

Access the Sub-Group Assignments page (Contributor Relations, and then Initiatives, and then Volunteer Initiatives, and then Initiative Leadership, and then Sub-Group Assignment). This page populates with each role you defined in the structure on the Sub-Groups page. Here, you can assign volunteers to fill those roles.

This example illustrates the fields and controls on the Sub-Group Assignments page. You can find definitions for the fields and controls later on this page.

Scroll through the list of roles and term lengths and enter the Volunteer ID, Start Date, and (optional) End Date for each assignment to the volunteer structure.

Important:

If a required position has not been filled when you save this page, a warning message appears. You can assign a volunteer to the required position or you can save without assigning a volunteer.