Creating Ability to Benefit Data in Batch

Access the Create Ability to Benefit page (Financial Aid, and then Ability to Benefit, and then Create Ability to Benefit).

Population Selection

Use this page to create Ability to Benefit data for students in batch using standard Population Selection functionality.

Field or Control Description

Selection Tool

Select from Equation Engine, PS Query, or External File. Additional parameters are displayed for your selected tool. System data is available in Population Selection Context Definition SFA_ATB.

Query Name

This field is only available the PS Query Selection Tool is selected. Select a population selection query that joins with the bind record SFA_ATB_BIND.

Default Values

If any of the following fields come in from Population Selection with blanks then use the value from the run control to populate the Ability to Benefit record.

Field or Control Description

Institution

Enter the academic institution that the student is attending during the aid year.

Aid Year

Select the Aid Year. For COD reporting purposes:

  • If Aid Year is blank for the highest sequence number row, then the Student Eligibility Code for that row is used for all Aid Years.

  • If Aid Year is not blank for the highest sequence number row and:

    • the Aid Year for that row is less than or equal to the Aid Year for the process Run Control, then the Student Eligibility Code for that row is used for the process.

    • the Aid Year for that row is greater than the Aid Year for the process Run Control , then the process searches for the next highest sequence row, and repeats the above logic until a sequence row is selected to be used in processing.

Note: Specifying an Aid Year allows you to designate different Student Eligibility Codes by Aid Year. For example, you may wish to take advantage of a new (expanded) code in a new Aid Year when it was not available in an earlier Aid Year. If the Aid Year value is specified on this Run Control, it populates the ATB record for all Population Selection cohorts whose Aid Year value is blank.

Stdnt Eligibility Code (student eligibility code)

Select from the ATB codes established in the Student Eligibility Codes crosswalk table setup. When a code is selected, its description appears.

Entering a default value is optional, however if blank, then the data retrieved from Population Selection must indicate an ATB Code value.

Test Administrator Code

Optional. Enter the ATB Test Administrator Code.

Test Code

Optional. Enter ATB Test Code

State Code

Optional. Enter the State Code if ATB Code is equal to '03:State Process'.

Completion Date

Enter the Completion Date of the ATB test.

Note:

Ability to Benefit—related field values are based on the most current COD Technical Reference material.