Item Type Disbursement Rules

Item type disbursement rules enable you to identify specific criteria that must be met before authorizing individual awards for disbursement. Item type disbursement rules are set up for each career, so if multiple careers use the same item type, you need to define item type disbursement rules for each career. Doing so allows you to select different item type disbursement rules for different careers that use the same item type. Item type disbursement rules take effect during authorization and apply to the designated item type only. Set up item type disbursement rules for all awards (financial aid item types) that have specific rules applied to them.

For example, a Perkins loan might require completion of a particular checklist. You can make the Perkins loan disbursement contingent upon completion of the checklist by adding the checklist as part of the item type disbursement rules. If the Perkins loan fails the authorization step and can not be disbursed, all other awards to the student can be authorized and disbursed.

The disbursement authorization process considers global disbursement rules, defined by career, before item type disbursement rules. In addition, the authorization process verifies whether awards have been accepted and that sufficient fiscal funds are available for the disbursement.