Maintaining Part-Time Student Data

Different Canadian financial aid applications are available for full-time and part-time students. Use the Part-time Application component to enter and maintain data for part-time students. If you have full-time application data in your system for a student, the system populates this data in the fields on the part-time application.

This section lists common elements and discusses how to:

Enter student and dependency information.
Enter student and spousal financial information.
Enter study period information.

Common Elements Used in This Section

Field or Control	Description
Part-time Student Extension	Click to access the Student Extensions page where you can override the institutional CNAS options for the student.

Pages Used to Maintain Part-Time Student Data

Page Name	Definition Name	Navigation	Usage
Status/Residency	INST_PT_STDNT_A	Financial Aid, and then Canadian Application Data, and then Create/Update PT Application, and then Status Residency	Enter or view student and dependency information.
Student Extensions	STD_CNAS_PT_EXT	Click the Part-time Student Extensions link on the Status/Residency page.	Override institutional level options.
Financial Info	INST_PT_STDNT_CD	Financial Aid, and then Canadian Application Data, and then Create/Update PT Application, and then Financial Info	Enter or view student and spousal financial information.
Study Period Info	INST_PT_STDNT_EF	Financial Aid, and then Canadian Application Data, and then Create/Update PT Application, and then Study Period Info	Enter or view study period information.

Entering Student and Dependency Information

Access the Status/Residency page (Financial Aid, and then Canadian Application Data, and then Create/Update PT Application, and then Status Residency).

This example illustrates the fields and controls on the Status Residency page. You can find definitions for the fields and controls later on this page.

Field or Control	Description
Date of Birth	Displays the student's date of birth.
CNAS Application Date (Canadian Need Analysis System application date)	Displays the date of the CNAS application.
Gender	Displays the student's gender.
Marital Status	Displays the student's marital status.
CSL Citizenship (Canada student loan citizenship)	Indicates whether the student is a citizen.
Dependents 11 and Under	Enter the number of dependents aged eleven or younger.
Dependents 12 to 18	Enter the number of dependents aged twelve to eighteen.
Dependents 19 and Older	Enter the number of dependents aged nineteen or older.
Part-time Weekly Child Care	Enter an amount if applicable.
Student's Residence	Select the province in which the student lives.
Course Load Percentage	Enter the course load percentage the student is taking.
Part-time Reason	Select from the following values: 1: Single Parent. 2: Elderly Dependents. 3: Restricted Mature Student. 4: Disabled. 5: Grade Improvement. 6: Excessive Debt. 7: Financial. 8: Course Not Available. 9: Program Almost Complete. 0: Other.
Fed Year Cost of Attendance (federal year cost of attendance)	Enter an amount for the federal year cost of attendance.
Inst Year Cost of Attendance (institutional year cost of attendance)	Enter an amount for the institutional year cost of attendance.
Prior SOG (prior special opportunity grant)	Select if the student has a prior special opportunity grant.
SAP for Previous SOG (student assistance program for previous special opportunity grant)	Select if the student has a student assistance program for previous special opportunity grant.
Perform SOG Grant Calc (perform special opportunity grant calculation)	Select to perform a calculation for SOG eligibility. Note: Eligibility for SOG is calculated only if you select the Perform SOG Grant Calc check box.
Next of Kin	Select a number for the next of kin. You may need to go into the relationship page to add a person before you can select the number for next of kin.
Relationships	Click this link to access the Relationships page where you can enter a person's relationship to a student in your system.

Entering Student and Spouse Financial Information

Access the Financial Info page (Financial Aid, and then Canadian Application Data, and then Create/Update PT Application, and then Financial Info).

This example illustrates the fields and controls on the Financial Info page. You can find definitions for the fields and controls later on this page.

Student

Field or Control	Description
Occupation	Select from the following options: Empl FT (employed full-time), Empl PT (employed part-time), FT Std (full-time student), Other, and Unemp (unemployed).
Weekly Hours	Enter the student's weekly hours worked.
Gross Income	Enter the student's gross income.

Spouse

Field or Control	Description
Spouse ID	Enter the spouse's unique identification.
Weekly Hours	Enter the spouse's weekly hours worked.
Occupation	Select from the following options: Empl FT (employed full-time), Empl PT (employed part-time), FT Std (full-time student), Other, and Unemp (unemployed).
Gross Income	Enter the spouse's gross income.
Retirement Savings Value	Enter the value of the student's retirement savings.
Investment Value	Enter the value of the student's investments.
Prior Canadian Student Loan	Select if the student has a prior Canadian student loan.
Prior Part-time Loan	Select if the student has a prior part-time loan.
Amount of Prior Part-time Loan	Enter the student's prior part-time loan amount.
Defaulted Loan	Select if the student has defaulted on a loan.
Part-time Aid Requested	Enter the amount of part-time aid requested.
Student Signed	Select if the student signed the application.
Spouse Signed	Select if the student's spouse signed the application.

Entering Study Period Information

Access the Study Period Info page (Financial Aid, and then Canadian Application Data, and then Create/Update PT Application, and then Study Period Info).

This example illustrates the fields and controls on the Study Period Info page. You can find definitions for the fields and controls later on this page.

Field or Control	Description
Study Period Start Date and Study Period End Date	Enter or view the dates on which the study period begins and ends.
Anticipated Academic Program	Select an anticipated program for the student.
Tuition and Fees Component	Enter a tuition and fee amount.
FA Number of Weeks (financial aid number of weeks)	Enter the number of financial aid weeks.
Degree/Certificate	Select a degree or certificate for the student. Values are: 1: Diploma 2: Certificate 3: Bachelor's Degree 4: Master's Degree 5: Doctoral Degree