Online Authorization and Disbursement

Authorization and disbursement can be done online for individual students and the disbursement process immediately credits the student's account. If the authorization of an award is not successful, the system provides a message explaining each failure. You can revise the student's record and attempt to authorize the award again. If you are unable to authorize an award and want to override the rules that are set up for the career and the award, you can access another page and authorize the award using an override. Authorizing with an override should be done only in very special circumstances because after the award has been authorized, it is easily disbursed. An award can be disbursed only after it is successfully authorized.

WARNING:

When the system disburses financial aid in batch, it appears in Financial Aid pages as if the funds have been applied to the students' accounts. This is not true. The students' accounts are not actually credited until Student Financials Posting processes apply the funds to the students' accounts. The scheduling of batch disbursement processing should be coordinated with the student financial office to ensure that aid is promptly applied to the students' accounts.

Note:

The online authorization and disbursement processes do not use the authorization and disbursement calendars. Security for the online authorization and disbursement pages should be closely controlled because aid can be disbursed at any time in the aid year.