Online Manual Awarding

To award manually, populate the tabs on the Student Aid Package page and insert additional rows of awards as needed. To have the Validation process populate the offered amount for an award, leave the Offered field at zero and validate the award. For example, to determine the correct Pell Grant amount for a student, enter the Pell Grant financial aid item type, leave the offer amount at zero, and click the Validate button; the Pell Grant amount is calculated based on the student's eligibility and institutional rules and returned to the page with the scheduled disbursements.

After you enter all the awards for a student, run the Validation process before posting the awards to the award tables. Validation checks that the student is eligible for the awards and that no packaging rules have been violated. Validation includes edits for minimum and maximum award limits, aggregate limits, fiscal fund availability, federal eligibility, and financial aid item type rules. Validation can reduce an award amount or set an award amount to zero to comply with rules and limits. Validation must be successful before you can run the Posting routine, the final step for manually awarding students.

You can combine manual awarding with Auto Packaging. If you do not want a manually entered award to be discarded during Auto Packaging, select the Lock check box. Auto Packaging discards all unlocked awards, and these same financial aid item types can be re-awarded if the award is included in the packaging plan. However, for awards of a financial aid item type that have disbursement protection activated and have been at least partially disbursed, Auto Packaging preserves these awards but reduces the award amount to the amount that has been disbursed. Also, when the Packaging routine processes awards in active/passive mode (such as multicareer packaging, multiple award period processing, or Pell-only repackaging), Auto Packaging does not cancel awards processed in passive mode.