Re-awarding a Canceled or Declined Item Type

In some instances you may want to re-award or repackage an award for a student after it has been canceled or declined.

You can use the same Financial Aid Item Type as long as authorization and disbursement amounts are set to zero. If the Financial Aid Item Type is a loan and originated, before re-awarding, you must ensure the loan record’s initial award amount is $0 and all actual disbursement amounts have been processed and accepted to $0 with the COD system.

Otherwise, you must use a different Financial Aid Item Type. In addition, you can use the same or different sequence number when the conditions have been met. Using a different sequence number of a Financial Aid Item Type permits you to package the student in batch or online using the Auto Package function with the same Financial Aid Item Type after you have canceled the award.

For example, a student was awarded a non-loan Financial Aid Item Type such as a University Grant for 1,000.00 USD with a sequence number of 10 and a loan Financial Aid Item Type for 5,500.00 USD with a sequence number of 20. If the student originally declined both awards and later decided to attend spring term, you can use the same Financial Aid Item Types provided authorization, disbursement, or loan origination has not occurred. If the University Grant was disbursed for 500.00 USD for the fall term, you must set this disbursement down to zero—authorization and disbursement amounts must be backed out. You can then use the same Financial Aid Item Type and sequence number or insert a row and use a new sequence number for the same Financial Aid Item Type. If loan origination has not taken place, you can use the same Financial Aid Item Type and sequence number or insert a row. Otherwise, you must use a different Financial Aid Item Type and sequence number.