Using Award Entry Pages for Multiple Careers

Note:

The following examples are based on Pell Grant awarding functionality for the 2009 and prior aid years.

The Career field on the award entry pages enables you to select the active career to be used for the current awarding session. If the student only has one career, then that career defaults into the Career field. You can make new awards or alter existing awards for the active career only. After you validate and post awards, or click the Reset button, you can select a different active career.

The non-active career and the awards associated with it are called a passive career and passive awards. Passive awards are listed first sequentially on the award entry page and active awards are listed below them. Passive awards and careers cannot be updated during the awarding session and are considered existing awards and careers. You cannot re-sequence active awards to intersperse them among passive awards.

The system considers passive awards first when it validates the awards, and passive awards are not changed by the system. Packaging includes awards for the passive career in the need summary amounts. Packaging also uses budget data for the passive career to calculate need summary amounts.

After you select a career and move out of the Career field, the Need Override check box is automatically selected for any existing awards—posted awards from an earlier awarding session—for the active career. You can choose to clear the Need Override check box on the existing awards for the active career.

Note:

The Need Override check box does not override aggregate area maximums. So, if a student has multiple NSLDS loan years from their multiple careers—such as undergraduate senior and first-year graduate—and there are awards from the same aggregate area for both careers, the aggregate area maximums for the active career's NSLDS loan year are adhered to during validation.

Here is an example of how the Need Override check box functions with multiple NSLDS loan years and aggregate area limits. You award a 5,500.00 USD subsidized Stafford loan for the undergraduate career—senior NSLDS loan year—and validate and post the award. The aggregate total for the Stafford is 5,500.00 USD, which is the maximum allowed for a senior NSLDS loan year. Next, you award a 3,000.00 USD subsidized Stafford loan for the graduate career—first-year graduate NSLDS loan year—and validate and post that award. The aggregate total for the subsidized Stafford for the first-year graduate is 8,500.00 USD, which is the maximum allowed for a first year graduate NSLDS loan year. Now, you select the undergraduate career as the active career to add more awards. (The Need Override check box is automatically selected for the 5,500.00 USD subsidized Stafford award when you move out of the Career field because it is a previously posted award.) You add additional awards for the undergraduate career. When you validate and post the awards, the undergraduate career is active, the 5,500.00 USD subsidized Stafford award is reduced to 2,500.00 USD to stay within the aggregate maximum for a senior NSLDS loan year. The 3,000.00 USD subsidized Stafford made under the graduate career is added to the 2,500.00 USD from the undergraduate career making a total of 5,500.00 USD. This is the maximum allowed for a senior NSLDS loan year.

The following table gives an example of how you would use the Need Override check box in general. This is the award package the first time the student is packaged:

Career	Award	Amount	Term	Disb Plan	Split Code
Undergraduate	Pell Grant*	1,000.00 USD 1,000.00 USD	1 2	01 − Term 1 and Term 2	01 − Even Split across 2 Terms
Undergraduate	University Grant (no aggregate area associated)	2,000.00 USD 2,000.00 USD	1 2	01 − Term 1 and Term 2	01 − Even Split across 2 terms
Undergraduate	Institutional Loan (no aggregate area associated)	750.00 USD 750.00 USD	1 2	01 − Term 1 and Term 2	01 − Even Split across 2 terms

*Example based on Pell Grant awarding functionality for the 2009 and prior aid years.

This is the award package when you have reduced the Pell Grant so that it is awarded only for Term 1 (the student is a graduate student in Term 2) and you have selected the Need Override check box for the University Grant and Institutional Loan awards. Even though more need exists due to the reduced Pell Grant—the University Grant and Institutional Loan are not increased because the Need Override check box is selected.

Career	Award	Need Override	Amount	Term	Disb Plan	Split Code
Undergraduate	Pell Grant*		1,000 USD	1	01 − Term 1 and Term 2	02 − 100% in Term 1
Undergraduate/Graduate	University Grant	Check box selected	2,000 USD 2,000 USD	1 2	01 − Term 1 and Term 2	01 − Even Split across 2 terms
Undergraduate/Graduate	Institutional Loan	Check box selected	750 USD 750 USD	1 2	01 − Term 1 and Term 2	01 − Even Split across 2 terms

*Example based on Pell Grant awarding functionality for the 2009 and prior aid years.