Common Elements Used to Delete Prospect and Applicant Information

3Cs

You can delete the 3C information that is associated with prospect and application records.

Field or Control	Description
Delete Communications, Delete Checklists, and Delete Comments	Select the appropriate check boxes to delete any associated 3Cs that are assigned to prospect or application records. Only 3Cs with the administrative functions PSSV, PROS, or PROP for prospect records and ADMA or ADMP for applications, where the variable data matches the prospect or application record, will be deleted.

Field or Control

Description

Delete Communications, Delete Checklists, and Delete Comments

Select the appropriate check boxes to delete any associated 3Cs that are assigned to prospect or application records.

Only 3Cs with the administrative functions PSSV, PROS, or PROP for prospect records and ADMA or ADMP for applications, where the variable data matches the prospect or application record, will be deleted.

By Population

The By Population group box appears when the Population Selection process is selected. The population selection process is a method for selecting the IDs to process for a specific transaction. The By Population group box functions in the same way as the Population Selection group box, which is a standard group box that appears on run control pages when the Population Selection process is available or required for the transaction.

Selection tools are available based on the selection tools that your institution selected in the setup of the Population Selection process for the application process, and on your user security. Fields in the group box appear based on the selection tool that you select. The fields behave the same way from within the group box on all run control pages and application processes.

If your institution uses a specific delivered selection tool (PS Query, Equation Engine equation, or external file) to identify IDs for a specific transaction, you must use it.

See Campus Community Fundamentals: Understanding the Population Selection Group Box.

Field or Control	Description
Selection Tool	Select a tool to create the group of prospect records that you want to delete. Values are: Equation Engine, External File, and PS Query. The fields in this group box change depending on your selection.
Query Name	A number of queries are delivered with the PS Query tool. If you run queries other than those that are delivered, you must include the appropriate bind record in your query or it will not appear when you select the prompt to view the available queries. The bind record for prospect delete is SAD_PRS_DEL_BND. Your query must also contain the following values: EMPLID, INSTITUTION and ACAD_CAREER. The bind record for application delete is SAD_APP_DEL_BND. Your query must also contain the following values: EMPLID and ADM_APPL_NBR. Click the Preview Selection Results link to verify that the records that you selected are the ones that you want to delete. Click the Run button to insert the records into the Prospect Delete Holding table or into the Application Delete Holding table.

Field or Control

Description

Selection Tool

Select a tool to create the group of prospect records that you want to delete. Values are: Equation Engine, External File, and PS Query. The fields in this group box change depending on your selection.

Query Name

A number of queries are delivered with the PS Query tool. If you run queries other than those that are delivered, you must include the appropriate bind record in your query or it will not appear when you select the prompt to view the available queries.

The bind record for prospect delete is SAD_PRS_DEL_BND. Your query must also contain the following values: EMPLID, INSTITUTION and ACAD_CAREER.

The bind record for application delete is SAD_APP_DEL_BND. Your query must also contain the following values: EMPLID and ADM_APPL_NBR.

Click the Preview Selection Results link to verify that the records that you selected are the ones that you want to delete. Click the Run button to insert the records into the Prospect Delete Holding table or into the Application Delete Holding table.

Adding Multiple Rows

Save data entry time by adding multiple rows.

Field or Control	Description
	Click to add multiple rows. Unused rows are deleted when you save.