Setting Up OUAC Organizations

Before you can receive data from OUAC, you must define your OUAC organizations. Use the Organization Table component to define OUAC organizations.

This section discusses how to:

• Add OUAC organizations.

• Specify a primary contact and department for an OUAC organization.

• Enter OUAC organization data.

• Enter school data.

• Assign grade point average (GPA) types to OUAC organizations.

• Define school course classifications for OUAC.

• Define the SECSCH (secondary school) comment category.

Pages Used to Set Up OUAC Organizations

Page Name	Definition Name	Navigation	Usage
Organization Table	EXT_ORG_TABLE	Campus Community, and then Organization, and then Create/Maintain Organizations, and then Organization Table, and then Organization Table	Enter or update data about an organization. View and update information about the primary contact and department for the organization.
Regional	EXT_ORG_TBL_REG	Campus Community, and then Organization, and then Create/Maintain Organizations, and then Organization Table, and then Regional	In the OUAC Organization Data group box, enter the Ministry of Education code, the OUAC institution code, and the current enrollment levels for the new organization.
School Data	SCC_EXT_ORG_ADM	Campus Community, and then Organization, and then Create/Maintain Organizations, and then Organization School Data	Enter data that applies to an organization that offers courses.
Organization Affiliation	EXT_ORG_AFFLTN	Campus Community, and then Organization, and then Create/Maintain Organizations, and then Organization Affiliation	Identify details that are important to your institution in affiliation with an organization.
School Course Classification	SCHOOL_COURSES	Campus Community, and then Organization, and then Create/Maintain Organizations, and then School Course Classification	Record the specific course offerings for each subject area.
Comment Category Table	CMNT_CATG_TABLE	Campus Community, and then Comments, and then Set Up Comments, and then Comment Category Table Set Up SACR, and then Common Definitions, and then Comments, and then Comment Category Table	Set up comment categories that enable you to group comments for similar purposes.

Adding OUAC Organizations

Access the Organization Table page (Campus Community, and then Organization, and then Create/Maintain Organizations, and then Organization Table, and then Organization Table).

Use the Organization Table page to add OUAC organizations. You can enter definitions for the organization, select an organization type, and select a location.

Specifying a Primary Contact and Department for an OUAC Organization

Access the Organization Table page (Campus Community, and then Organization, and then Create/Maintain Organizations, and then Organization Table, and then Organization Table).

Use the Organization Table page to specify an organization's primary contact person or the department to contact in order to streamline your institution's communications with that organization.

Entering OUAC Organization Data

Access the Regional page (Campus Community, and then Organization, and then Create/Maintain Organizations, and then Organization Table, and then Regional).

This example illustrates the fields and controls on the Regional page. You can find definitions for the fields and controls later on this page.

Field or Control	Description
Mident Code	Enter the Ontario Ministry of Education six-digit school code.
OUAC Institution Code	Enter the code that identifies OUAC institutions. When you post OUAC data, the process looks for this code to populate the EXT_ORG_ID field.
Grade 9 (through 12) Enrollment	Enter the current enrollment levels for the respective grades.
OAC Enrollment	Enter the total OUAC enrollment.

Entering School Data

Access the School Data page (Campus Community, and then Organization, and then Create/Maintain Organizations, and then Organization School Data).

Use the School Data page to enter school characteristics, school codes, and system default values.

Assigning GPA Types to OUAC Organizations

Access the Organization Affiliation page (Campus Community, and then Organization, and then Create/Maintain Organizations, and then Organization Affiliation ).

GPA type must have a value entered to populate a grading scheme on the Courses and Degrees page when OUAC transmissions are processed. This setup is important because grading scheme is a required field and—if it is not populated—the user cannot make any changes to that page without getting an error message. Use the Organization Affiliation page to define a GPA type for an organization.

Defining School Course Classifications for OUAC

Access the School Course Classification page (Campus Community, and then Organization, and then Create/Maintain Organizations, and then School Course Classification).

Use the School Course Classification page to define school course classifications for OUAC organizations. The values you enter on this page populate fields on the Courses and Degrees page when you post OUAC transmissions.

Defining the SECSCH Comment Category

Secondary school comments on the A9 transaction appear on the Comments pages. To view them, you must first set up the comment category SECSCH. You must also tie it to at least one 3C group. Use the Comment Category Table page to define the SECSCH comment category. Use the Comment 3C Groups page to tie the SECSCH comment category to a 3C group.