Processing Vouchers, Payments, and Cash Clearing Transactions with Entry Events

You can set up entry events to create transactions for vouchers, payments, and cash clearing. You must set up the entry event codes with the predefined VCHRPOST, PAYMENT, and CASHCLRNG processes and steps. Depending on the entry event transactions that you want to create for an entry event code, you must set up different steps for each process. In some cases, you do not set up the CASHCLRNG process for an entry event code. You can set up the following processes and steps to create the pro forma entries:

Process	Steps
VCHRPOST	ACCRUAL (voucher accrual). DRAFTS (draft accrual). PREPAYMNT (prepayments). USETAX (use tax liability). VCHCLOSE (voucher close). WITHHOLD (withholding). ACIUP (accrual InterUnit Payable). ACIUPCLS (cancel accrual InterUnit Payable). ACIUR (accrual InterUnit Receivable). ACIURCLS (cancel accrual InterUnit Receivable). ACUAP (accrual IntaUnit Payable). ACUAPCLS (cancel accrual IntraUnit Payable). ACUAR (accrual IntraUnit Receivable). ACUARCLS (cancel accrual IntraUnit Receivable). ACRUP (accrual Upward Adjustment). ACRDN (accrual Downward Adjustment). ACRUPUX (Unexpired Voucher Upward Adjustment). ACRDNUX (Unexpired Voucher Downward Adjustment). ACRUPCLSUX (Unexpired Voucher Close Upward Adjustment). ACRDNCLSUX (Unexpired Voucher Close Downward Adjustment). DNADJUST (Downward Collect Refund Adjustment).
PAYMENT	DISCGAIN (discount gained). CDISCGAIN (cancel discount gained). DISCLOST (discount lost). CDISCLOST (cancel discount lost). LATEINT (late interest). CLATEINT (cancel late interest). PAYMENT (payment). CPAYMENT (cancel payment). PYMNTINP (payment IntraUnit Payable). CPYMNTINP (cancel payment IntraUnit Payable). PYMNTINR (payment IntraUnit Receivable). CPYMNTINR (cancel payment IntraUnit Receivable). PYMNTISP (payment InterUnit Payable). CPYMNTISP (cancel payment InterUnit Payable). PYMNTISR (payment InterUnit Receivable). CPYMNTISR (cancel payment InterUnit Receivable). PYMNTCAC (payment cash clearing). CPYMNTCAC (cancel payment cash clearing). Note: The last two steps are included in the PAYMENT process that uses cash clearing.
CASHCLRNG	CASHCLR (cash clearing).

Once you create and budget-check a voucher, you can generate entry event transactions by running the entry event generator at the same time as voucher post or separately by selecting Accounts Payable, and then Batch Processes, and then Vouchers, and then Voucher Entry Event. The Accounts Payable Voucher Post process must create entry event transactions before steps included in the VCHRPOST process can create them.

The voucher that you pay includes the payment accounting information. If you enter an entry event code on the voucher or you copy an entry event code to the voucher from a PO, the system carries the code to the payments created for that voucher. When you create payments from vouchers, you can generate entry event transactions by running the entry event generator at the same time as payment post, or separately by selecting Accounts Payable, and then Batch Processes, and then Payment, and then Payment Entry Event. The Accounts Payable Payment Post process must create entry event transactions before steps included in the PAYMENT process can create them. If you use Payables, you must set up cash clearing steps for the PAYMENT process associated with an entry event code to create payment entry event transactions.

If you set up cash clearing for Payables and you want to create entry event cash clearing entries, you need to associate the entry event code with the CASHCLRNG process and the step CASHCLR. All reconciled payments create entry event transactions if you associate an entry event code with the CASHCLRNG process. The system can run the entry event processor to generate entry event transactions simultaneously with the Cash Clearing process, or you can generate them separately by selecting Accounts Payable, and then Batch Processes, and then Payment, and then Cash Clearing Entry Event.