Setting Up and Processing Commitment Control Budget Journals with Entry Events

You can enter entry event codes in budget journals to create entry event transactions. Although the PeopleSoft system comes with a predefined BUDG entry event process and its associated steps, you may need to modify the existing steps depending on your budget ledger and budget ledger group names. The BUDG process comes with the following steps:

Process

Steps

BUDG

ALLOT (prepare allotment budgets). APPORT (prepare apportionment budget). APPR XFER (appropriation transfer). APPROP (prepare appropriation budgets). ORG (establish operating plan). CORG (close operating plan). ORG XFER (organization transfer). PRJGRT IND (prepare grant indirect charge budget). PROJ_GRT (prepare project or grant budgets). REVEST (prepare revenue estimates). RORG (roll operating plan). CHILD (child budget). PARENT (parent budget).

The predefined process has two fields for each entry event step. The ledger and ledger group names for the entry event budget journals should appear as the field values for each of these steps. Consequently, you may need to modify the predefined field values for the step and replace them with the organization's budget ledger and ledger group name values. The predefined field names are:

• ASSOCIATED_LEDGER

• ASSOCIATED_LED_GRP

For example, to create an entry event transaction for a budget journal with the ledger group CC_ORG and the ledger CC_ORG_BUD, you would access the Entry Event Process definition page (Set Up Financials/Supply Chain, Common Definitions, Entry Event, Process, Entry Event Process Definition) for the predefined entry event process BUDG and the entry event step ORG, and you would:

1. Scroll to the Field Name and Field Value group box.

2. Enter the field value CC_ORG_BUD next to the field name ASSOCIATED_LEDGER.

3. Enter the field value CC_ORG next to the field name ASSOCIATED_LED_GRP.

   Important:

   Do not change the field names.

4. Create a new entry event code (such as BUDG 1), or select the predefined entry event code BUDGPOST for the SetID FEDRL.

5. Access the Entry Event Code Definition page (Set Up Financials/Supply Chain, Common Definitions, Entry Event, Code Definition, Entry Event Code Definition).

   • If you are modifying the predefined entry event code BUDGPOST, change the offset accounts to the organization's accounts.

   • If you are creating a new entry event code, add the following information and enter the appropriate accounts for the organization:

Field or Control	Description
Entry Event Process	BUDG
Effective Date	01/01/1900
Status	A
Entry Event Step	ORG
Account	NA
Source Record Jrnl Template	NA
Journal Template	EE_BUDGET
Offset Accounts	User-defined

Note:

You must add steps for each type of budget used by the organization. These steps are predefined for the BUDG process.