Using Journal Generator with Commitment Control

Whether Journal Generator processing includes budget checking depends on the system source and the Skip Commitment Control in GL option in the accounting entry definition.

Accounting Entry Definition System Source with an Application Subsystem That Supports Commitment Control

General Ledger does not perform commitment control budget checking when journals are created with this type of definition because the entries are budget checked in the feeder, or subsystem.

The Budget Check option on the Journal Generator request page is not applicable for these entries.

Journal Generator processing occurs under these conditions:

• If KK_AMOUNT_TYPE exists on the accounting entry table:

  Journal Generator processes only those entries with a KK_AMOUNT_TYPE value of 1, indicating actuals.

• If KK_AMOUNT_TYPE is not in the accounting entry table:

  Journal Generator assumes that all entries are actuals, and processes them.

Accounting Entry Definition System Source Without an Application Subsystem That Supports Commitment Control

The Skip Commitment Control in GL option determines if General Ledger performs budget checking for journals created from this definition.

The Budget Check option on the Journal Generator request page specifies if Journal Edit includes budget checking as part of its edit process, which is called by Journal Generator after it creates journals. This is applicable only to journals generated from an accounting entry definition with Skip Commitment Control in GL deselected.

Journal Generator processing occurs under these conditions:

• If KK_AMOUNT_TYPE exists on the accounting table:

  Only those entries specified in the accounting entry definition are processed. If you specify Actualize, then Journal Generator processes only those entries with KK_AMOUNT_TYPE = 1 for actuals. If you leave the option blank (which means all entries), then Journal Generator processes all entries. Journal Generator creates a journal for each different KK_AMOUNT_TYPE value that it finds in the source table.

• If KK_AMOUNT_TYPE is not in the accounting table:

  Journal Generator assumes that all entries are actuals, and processes them all.