Understanding PeopleSoft Asset Management, Purchasing, and Payables Transactions

PeopleSoft Purchasing sends receipts to PeopleSoft Asset Management as either capitalized or non capitalized assets. If non capitalized assets are created from Purchasing, these assets can be capitalized when the voucher information is received from Payables.

Note:

PeopleSoft Asset Management automatically capitalizes assets created from PeopleSoft Payables as long as the asset profile used can be capitalized. Additionally, retirement transactions communicated from AP/PO to AM represent only closed vouchers if that action was selected at the business unit level and canceled receipts.

See Interface Options Page.

See PeopleSoft Purchasing: PeopleSoft Purchasing Integrations.

The PeopleSoft Asset Management integration with PeopleSoft Purchasing and Payables:

• Provides the ability for requesters and buyers to group requisition and purchase order lines that correspond to a single asset. See PeopleSoft Purchasing: Setting Up Procurement Groups.

• Allows Purchasing to determine when assets should be created based on the receipt of a procurement group sequence.

• Allows flexible allocation of asset-applicable voucher adjustments, if enabled in Payables. See PeopleSoft Payables: Allocate Asset Page.

• Provides email notification of asset-applicable credit memos to improve visibility to credit transactions that may require further review or action.

• Permits the full text of procurement item descriptions to populate the asset detailed description field. (Location/Comments/Attributes page.)

• Streamlines business processes to track requisitions and purchase orders associated with assets, asset voucher adjustments and the notification of returns to trigger asset retirement transactions.

This topic discusses the following process flows:

• Consolidating Requisition and Purchase Order Lines for Asset Components.

• PeopleSoft Payables Transactions in PeopleSoft Asset Management.

• PeopleSoft Asset Management Lease Payments in PeopleSoft Payables.

• PeopleSoft Purchasing Transactions with PeopleSoft Asset Management.

Before you can integrate Asset Management with Purchasing and Payables transactions, you should be familiar with the flow of data from PeopleSoft Purchasing to PeopleSoft Asset Management as well as the flow of data from PeopleSoft Payables to PeopleSoft Asset Management. The data flow conforms to the logical steps that you take to create integrated transactions between Asset Management and these applications.

The following diagram shows the process flow between Asset Management, Purchasing and Payables:

Data Flow Between Asset Management, Purchasing, and Payables