Common Elements Used in Bill Entry

Field or Control	Description
	Click the Pro Forma button to save the current component and run the Pro Forma process (BIIVC100) on the default server. If the invoice format is a Structured Query Report (SQR), the system saves the list file for the bill on the default server. The print pro forma job will run online if the invoice form is in BI Publisher format and the online invoice rendering installation option is enabled. This means that single bill pro forma (BIIVC100), the billing extract (BI_IVCEXT), and BI publisher application engine programs will be run online (called from peoplecode), and then the invoice document will be rendered online in PDF format.
	Click the Invoice button to save the current component and run the invoice job on the default server. If the invoice format is an SQR report, the system saves the list file for the bill on the default server. If the installation option requires the invoice to be rendered online, the pro forma process will be run online and the invoice will be immediately displayed to the user. If your organization uses the Thresholds feature for the Finalization process, and the invoice amount is less than the threshold amount established on the Billing Definition - Business Unit 4 Page, the system displays a message indicating that the invoice cannot be finalized. Note: If one or more invoice lines have a summarization template, then the system generates a summarized invoice or pro forma. If no lines have a summarization template, then the system generates a detail invoice or pro forma.
	Click the ChartFields Display Override button to access the Online Override of ChartField Display Template page, where you can define the ChartFields that you use on the bill entry pages. Note: Bill entry accounting templates affect the ChartFields that appear online. They do not determine whether a ChartField is populated with a value. The system can populate a ChartField automatically with a value defined in the distribution code.
Line	Displays the line number that the system assigns once you have run the Pro Forma Pre-process or invoice Finalization process steps if you enable the system to automatically assign line numbers automatically. The system assigns this line number according to the sort-by criteria that you specify for the invoice form. The field is blank until you perform either the preparation or finalization steps. If you enable manual line numbering on the Installation Options - Billing - General Options page, you can enter this value manually. You can enter invoice line numbers on new bills or change existing bills by entering new lines, deleting lines, or updating invoice line numbers. When you save the page, the system re-sorts the invoice line numbers according to the line numbers that you enter. The system checks for duplicate line numbers, and if one is detected, it displays a Duplicate Invoice Line Number error message when you press Tab to exit the field.
Identifier	The value that you select in the Table field determines the options that are available. For example, if the bill line identifier comes from the Charge Code table, select the table value ID. The values available in the Identifier field would come from the Charge Code table. You can, for example, select from the Discount table or the Surcharge table to enter dollar amount discounts and surcharges. Values for the Identifier field include: ID: The identifier originates from the BI_CHARGE table. D: The identifier is a discount code, which originates from the BI_DISC_SUR table. S: The identifier is a surcharge code, which originates from the BI_DISC_SUR table. To enter a one-time only identifier (one that does not come from any pre-established table), leave the Table field blank and enter an identifier and description.
Bill Line Description	Enter or modify the description of the bill line. Note: If you enter or modify a bill line description or a discount or surcharge description when you are signed onto the system in a language other than the base language, the system saves the description to the billing tables in the sign-on language only. Modifications that you make in languages other than the base language might not be appropriate for other users who sign on to the system using a different language and view the same bill. Additionally, the system prints bill line and discount or surcharge descriptions on invoices, which might not be appropriate when a customer's language is different from the user's sign-on language. Consequently, the system saves the modified description to the billing tables in the sign-on language only. Users who sign on to the system using other languages will not have access to the modified description, they see the description in their sign-on language, or in the base language (if available). Additionally, when the invoice is printed, the system might not print the modified description if the invoice language is different from the language in which the description was modified.
Percentage	Displays the percentage of the bill line to be applied to the general ledger ChartField. Important: You cannot save this bill in RDY (ready) status unless the total of all accounting lines for any non-zero bill line equals 100 percent. If you have already tried to save in RDY status and have encountered an error, first change the status to something other than RDY. After you correct the accounting line percentages, change status back to RDY and save it again.
Amount	You can enter an amount instead of a percentage of the gross amount to send to the account. When you do, the system calculates the percentage in the Percentage field. The restrictions on saving in RDY status still apply if you use amounts to calculate the percentages.
Stat Amount (statistical amount)	Displays the quantity of the unit of measure that is associated with the statistics code. This field must not equal zero (0) when you track data using a statistics code. When you enter a value in the Stat (statistics code) field, the Stat Amount field becomes available for entry. Note: To track statistical information in conjunction with contract liability bills, use the Standard Billing - Acctg - Statistical Info page to enter the data by way of statistics account. Statistical data is passed to PeopleSoft General Ledger with current period entries on a separate accounting entry line. Statistical information might also be passed to PeopleSoft General Ledger with current period accounting entries from the Standard Billing - Acctg - AR Offset page, Standard Billing - Acctg - InterUnit Exp/Inv page, and Standard Billing - Acctg - InterUnit Payables page, as these accounting entries are not prorated into future periods.
Budget Date	The Load GL process (BILDGL01) searches for this value in the bill line distribution record for revenue, discount or surcharge, or interunit expense. If no value appears on these pages, the Load GL process uses the default value from the Accounting Date field in the bill header.
Percent	Displays the total percentage of account distribution.
Amount	Displays the total dollar amount that is assigned to all accounts.
Gross Extended	Displays the total gross extended amount for the bill line.
PO (purchase order)	Displays the associated purchase order number.
Contract, Contract Date, and Contract Type	If a sales contract is associated with the order, you can enter the contract number, date, and type.
Service Cust (service customer)	Use this reference field for unique business needs. This field is optional and prompts against the customer tables to enable you to select a customer from that list. You might enter a service customer if you are billing a customer for a service, but you are sending the bill to a different bill-to customer.
Resource Category and Resource SubCategory	Select to identify additional levels for defining and tracking resources. For example, you might have a general resource type, Labor, but want to track labor more specifically. By creating resource categories, you can track different types of labor such as architect, carpenter, plumber, and electrician labor. You could then create resource subcategories of standard labor and overtime labor. In this example, by using the resource types, resource categories, and resource subcategories, you could easily calculate total labor costs for a project, total overtime hours, architect overtime hours, or carpenter standard hours.
Open Item Key	When an Open Item account applies to or is chosen for a bill line, you must set the Open Item Key (unless the system is configured so that Receivables creates General Ledger accounting entries). The system displays the Open Item Key field on the Reference Information tab of the accounting lines only when you select an Open Item account.
Journal Line Reference	The system displays the Journal Line Reference on the Reference Information tab of the accounting lines whether an Open Item account applies. You may leave this value blank.
Progress Payment Sequence Number	Identifies a progress payment term in a contract.