Understanding the Billing E-Invoice Process
The E-Invoice Process
The E-Invoice process is designed by the GST council to ensure compatibility and readability and is applicable to all Billing business units that do not have the Exclude from E-Invoice Process check box selected on the Billing PeopleSoft Global Options and Reports: Business Unit Tax Applicability Page. When an invoice is created and saved, GST is determined, calculated, and saved. The invoice is assigned a status of N as the E-Invoice Processing value.
When the Preprocess and Finalization with Currency Conversion job (BIJOB41) is run, the system changes currency conversion flag on the billing header to Yes, and the invoice is ready for the outbound India GST E-Invoicing Process. When the outbound India GST E-Invoicing Process is run, it selects and writes all invoices that have these qualifications to the outbound CSV file:
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All Finalized invoices that have a value of N for the E-Invoice Processing Flag.
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All Finalized invoices that have a value of Y for the Currency Conversion flag.
The process changes the E-Invoice Processing Flag to I (included), and exports all invoice data to Billing tables and an outbound CSV file. The CSV file is determined on the value defined on the India GST E-Invoicing Process Page.
Your GST Partner or Application Service Partner converts data elements to the correct format as required by GSTN.
When the inbound India GST E-Invoicing Process is run, the system selects the inbound data and updates the IRN, IRP date (Acknowledgement date), QR code and other error handling elements for the respective invoices in the invoice table. This process changes the E-Invoice Processing Flag to Y , which indicates that the E-Invoice Process is complete.
At this point, all downstream processes can be run for General Ledger, Receivables, Payables, Project Costing, and Contracts. These processes include:
| Job Name | Job Description |
|---|---|
|
BIJOB42 |
Single Action Invoice Process without Finalization |
|
BIJOB42K |
Single Action Invoice Process with Commitment Control, but without Finalization |
|
BIJOB43 |
Single Action Consolidated Invoice Process without Commitment Control |
|
BIJOB43K |
Single Action Consolidated Invoice Process with Commitment Control |
Business Excluded from the E-Invoice Process
When an E-Invoice is exempt for a business unit, all Billing processes can be performed immediately after the invoice is finalized as usual. When an invoice is created and saved, the E-Invoice Processing Flag is set to E (excluded). Excluded invoices are not selected by the outbound India GST E-Invoicing Process.