Examples of Budget Close Results
The way the Budget Close process calculates the budget balance forward amount depends on:
-
The closing option selected in the budget closing rule.
-
The ledgers included in the remaining balance calculation in the budget closing set.
| Period | BU | Dept | Acct | Budget Ledger | PreEnc Ledger | Encumb Ledger | Exp Ledger | Budget Close Status |
|---|---|---|---|---|---|---|---|---|
|
2002Q1 |
US004 |
300 |
6000 |
-10000 |
0 |
0 |
10000 |
Open |
|
2002Q2 |
US004 |
300 |
6000 |
-10000 |
0 |
0 |
10000 |
Open |
|
2002Q3 |
US004 |
300 |
6000 |
-10000 |
0 |
0 |
9500 |
Open |
|
2002Q4 |
US004 |
300 |
6000 |
-10000 |
1000 |
2000 |
4000 |
Open |
Note:
This and the examples that follow illustrate how budget closing works from a functional perspective. They do not represent the way budget data is actually stored in the LEDGER_KK and KK_BUDGET_HDR tables.
Each of these examples assumes that you include the budget, expense, encumbrance, and pre-encumbrance amounts in the Remaining Balance Calculation for the budget closing set.
Close Out Only Option
When you select this option, the Budget Close process closes only the budget ledger and reduces the budget by the remaining budget balance, leaving a remaining balance of zero. It does not calculate a balance forward amount. If you want to close out the pre-encumbrance and encumbrance ledgers, you need to cancel the related documents in the source applications before running the Budget Close process.
| Period | BU | Dept | Acct | Budget Ledger | PreEnc Ledger | Encumb Ledger | Exp Ledger | Budget Close Status |
|---|---|---|---|---|---|---|---|---|
|
2002Q1 |
US004 |
300 |
6000 |
-10000 |
0 |
0 |
10000 |
Closed |
|
2002Q2 |
US004 |
300 |
6000 |
-10000 |
0 |
0 |
10000 |
Closed |
|
2002Q3 |
US004 |
300 |
6000 |
-9500 |
0 |
0 |
9500 |
Closed |
|
2002Q4 |
US004 |
300 |
6000 |
-7000 |
1000 |
2000 |
4000 |
Closed |
Close Out, Balance Roll Forward, Do Not Cancel and Reestablish Pre-encumbrances or Encumbrances
| Period | BU | Dept | Acct | Budget Ledger | PreEnc Ledger | Encumb Ledger | Exp Ledger | Budget Close Status |
|---|---|---|---|---|---|---|---|---|
|
2002Q1 |
US004 |
300 |
6000 |
-10000 |
0 |
0 |
10000 |
Closed |
|
2002Q2 |
US004 |
300 |
6000 |
-10000 |
0 |
0 |
10000 |
Closed |
|
2002Q3 |
US004 |
300 |
6000 |
-9500 |
0 |
0 |
9500 |
Closed |
|
2002Q4 |
US004 |
300 |
6000 |
-7000 |
1000 |
2000 |
4000 |
Closed |
|
2003Q1 |
US004 |
300 |
6000 |
-3500 |
0 |
0 |
0 |
Open |
The remaining budget balance of 3500 (500 from Q3 and 3000 from Q4) is rolled forward from 2002 to 2003Q1.
Close Out, Balance Roll Forward, Cancel and Reestablish Pre-encumbrances and Encumbrances
| Period | BU | Dept | Acct | Budget Ledger | PreEnc Ledger | Encumb Ledger | Exp Ledger | Budget Close Status |
|---|---|---|---|---|---|---|---|---|
|
2002Q4 |
US004 |
300 |
6000 |
-4000 |
0 |
0 |
4000 |
Closed |
|
2003Q1 |
US004 |
300 |
6000 |
-6500 |
1000 |
2000 |
0 |
Open |